10 Best Todoist Alternatives
Looking for a better way to manage your tasks than Todoist?
While it’s a popular choice for many, it’s not the only option out there.
Whether you’re looking for an task assistant, more customization, better team collaboration features, or a simpler interface, there are plenty of Todoist alternatives worth considering.
In this list, we’ll explore 10 of the best tools to help you stay organized, focused, and on top of your to-do list—whatever your needs might be.
Let’s dive in!
Saner.AI centralize your tasks & knowledge from Email, Slack, GDrive or your self-created todo. With an intuitive design, powered by best-in-class AI Assistants, it helps you get things done faster, automatically
Pros
- Universal Inbox: Automatically extracts tasks and events from various sources (Emails, Slack, Notion, notes in Saner.AI, etc.)
- AI-Powered Organization: AI sorts and prioritizes tasks based on your preferences and habits.
- Personalized AI Assistant: Helps you break down tasks, suggest solutions & remind you
- Intuitive Interface: Easy to learn and use, even for beginners.
- Knowledge Integration: Your tasks, information, and related knowledge are all in one place—allowing for easy search and efficient execution without context switching.
Cons
- Requires internet access for full functionality
Pricing
- Free
- Starter: Monthly at $7.89/month, Annually at $5.89/month
- Standard: Monthly at $15.89/month, Annually at $10.89/month
Who is it suitable for?
Saner.AI is particularly well-suited for:
- Intensive knowledge workers who need to manage large amounts of information efficiently from multiple sources, such as entrepreneurs, researchers, managers, and content creators
- Individuals with ADHD or those who struggle with information organization and time management
- Anyone looking to streamline their workflow without spending too much time learning a new tool.
How to start using it?
- Visit the Saner.AI website and sign up for an account
- Explore the app’s features, starting with basic note-taking and task creation.
- Try out the integrated internet search functionality to streamline your workflow.
TickTick is a dynamic task management solution.
Pros:
- Multiple views (list, calendar, Kanban)
- Built-in Pomodoro timer
- Habit tracking features
Cons:
- Limited third-party integrations
- Free version restricts tasks to 99
Pricing:
- Free plan available
- Premium plan: $35.99/year (billed annually)
Suitable for: Users looking for a flexible task management tool with advanced features.
Getting Started: Sign up on the TickTick website or download the app from your device’s app store.
When team collaboration becomes complex, Asana is a great project management platform.
Pros:
- Excellent for team collaboration
- Various project visualization options (boards, lists, timelines)
- Integrates with many third-party apps
Cons:
- Can be overwhelming for new users due to its complexity
- Premium features can be pricey
Pricing:
- Basic plan: £0.
- Starter plan: $8.5 per user per month, billed annually.
- Advanced plan: $19.21 per month per user, billed annually.
Suitable for: Teams and organizations needing robust project management capabilities.
Getting Started: Create an account on Asana’s website and set up your first project.
4. Any.do
Any.do offer a clean use interface for users
Pros:
- Simple and user-friendly interface
- Calendar integration for task management
- Location-based reminders
Cons:
- Limited features in the free version
- Some advanced features require a premium subscription
Pricing:
- Free plan available
- Premium plan: $7.99/month
Suitable for: Individuals looking for a straightforward task manager that integrates well with calendars.
Getting Started: Download the app or visit their website to create an account.
5. Trello
Trello turns task management into an engaging, board-based experience
Pros:
- Visual Kanban board style for task management
- Easy to use with a low learning curve
- Extensive Power-Ups for added functionality
Cons:
- Limited features in the free version
- Can become cluttered with complex projects
Pricing:
- Free plan available
- Standard Class: $6/month
- Premium: $12.5/month
Suitable for: Teams and individuals managing multiple projects visually.
Getting Started: Sign up on Trello’s website or download the app to start creating boards.
6. Microsoft To Do
For those deeply embedded in the Microsoft ecosystem, Microsoft To Do offers an integrated task management experience.
Pros:
- Integrates seamlessly with other Microsoft products (Outlook, Teams, etc.)
- Simple and intuitive interface
- Smart Suggestions feature helps prioritize tasks
Cons:
- Lacks advanced features like recurring tasks and time tracking
Pricing: Free
Suitable for: Microsoft users who need a basic to-do list app
How to start: Download the app or access it through your Microsoft account
7. ClickUp
With an almost overwhelming array of features and customization options, ClickUp is designed for teams and individuals who want total control over their workflow.
Pros:
- Highly customizable with numerous features
- Integrates with over 1,000 apps
- AI-powered task management capabilities
Cons:
- Steeper learning curve due to extensive features
- Can feel overwhelming for new users
Pricing:
- Free plan available
- Unlimited plan: $10/month
- Business plan: $19/month
Suitable for: Teams looking for a comprehensive project management solution.
Getting Started: Register on ClickUp’s website or download the mobile app to start organizing tasks.
8. Things
Pros:
- Elegant and minimalist design
- Focuses on simplicity and productivity
- Great for managing projects and tasks
Cons:
- Limited platform availability (Mac and iOS only)
- Can be expensive for some users
Pricing: Paid subscription
Suitable for: Mac and iOS users who prefer a simple and elegant to-do list app
How to start: Download the Things app from the App Store
9. Akiflow
Akiflow is a comprehensive daily planning tool that goes beyond simple task tracking
Pros:
- Daily planner tool that integrates with multiple tools and calendars
- Time blocking and task prioritization features
Cons:
- Can be complex for users who don’t need a full-featured daily planner
Pricing: 34$/month
Suitable for: Individuals and teams who want a comprehensive task management and time-blocking solution.
How to start: Sign up on Aki flow website and connect apps to your space
Notion is a flexible workspace that adapts to your unique needs
Pros:
- All-in-one workspace for notes, tasks, and databases
- Highly customizable layouts
- Excellent collaboration features
Cons:
- Requires setup time to tailor it as a task manager
- Can be complex for new users
Pricing:
- Free plan available, Premium plan starts at $8/month, Notion AI is $8/month additional
Suitable for: Users wanting a versatile productivity platform that can adapt to various needs.
Getting Started: Sign up on Notion’s website and explore templates or create your own workspace.
Choosing the Right Todoist Alternatives 💡
Look, Todoist is cool and all, but it’s not the only way to manage your tasks. There are plenty of apps out there
Maybe you want something with AI assistant, or an collaborative solution or just an app that doesn’t feel like a chore to use. The point is, don’t get stuck with a tool just because everyone else is using it.
Take some time to explore what’s out there. Try a few different apps, see what clicks with your style. Your productivity stack should feel natural, not like another task on your to-do list.
Find your groove – not someone else’s.
