- Phone Planner Apps : We tested and here are 9 best apps in 2025
- What to look for in a best Phone Planner app?
- What are the best Phone Planner apps in 2025?
- The AI Assistant Phone Planner Apps
- The Simple Phone Planner Apps
- The Phone Planner Apps with your Team
- Conclusion: How to choose a suitable phone planner app?
- FAQs About Phone Planner Apps
Phone Planner Apps : We tested and here are 9 best apps in 2025
Ever downloaded a phone planner app, convinced it would change your life – only to delete it a month later?
You’re not alone.
Do you know that 2/3 of Americans Do Not Have a Plan for Their Life?
I’ve also been there, too – fired up with hope, migrating my tasks from a different app, and thinking, This is it! This app will finally make me unstoppable.
But then, reality hits.
The app turns into another chore.
It didn’t fit what I wanted, it’s too complex. It didn’t have a simple feature I needed
Suddenly, instead of helping, it’s just another source of frustration and waste me hours of work
Here’s the thing: the best planner app isn’t the one with the shiniest features or the longest list of integrations. It’s the one that works for you.
Whether you’re managing back-to-back meetings, running a business, or just trying to keep life from spiraling into chaos, the right app should simplify your day – not complicate it.
So, I’ve rounded up the 9 best phone planner apps for 2025. Each one is designed to fit different workflows and needs, so you can finally find the one that feels like it’s made for you.
Let’s dive in and find your perfect match
What to look for in a best Phone Planner app?
We each have different needs, so you should list down what you look for first. For me, I consider these factors:
- Task prioritization: Not all tasks are created equal. Your app should help you sort “must-do-now” from “maybe-tomorrow,” like a smart assistant that truly gets your workflow.
- Task Reminders: Because we’re all human, and forgetting happens. Your app should nudge you with friendly (but firm) reminders.
- Connect with your notes: Your tasks live in 10 different notes. A great tool connects your notes, tasks, and thoughts into a smooth system
- Great integrations: We have tasks across apps and the right tool brings them together in one place, fast.
- Fast customer support: Let’s be honest—nobody wants spending 2 weeks to solve a tiny problem with customer support team
What are the best Phone Planner apps in 2025?
The best AI Phone Planner apps are: Saner.AI, Microsoft Todo, Apple Reminders, Todoist, and Notion.
| Type | Name | Best features |
|---|---|---|
| AI Assistant | Saner.AI | AI automatically set schedule, reminders |
| AI Assistant | Akiflow | Many integrations |
| AI Assistant | Motion | Auto schedule |
| Simplicity | Microsoft Todo | Quick task entry |
| Simplicity | Todoist | Simple design |
| Simplicity | Google Keep | Integration with Google ecosystem |
| Simplicity | Apple Reminder | Integration with Apple ecosystem |
| Work with Team | Notion | Highly customizable workspace |
| Work with Team | ClickUp | Comprehensive features |
The AI Assistant Phone Planner Apps
Saner.AI is the 1st Phone Planner AI Assistant, designed to help knowledge workers reclaim their peace of mind. Users can input emails, notes, tasks, braindump and the AI will help them sort through all the chaos, schedule tasks, and set reminders automatically.
Features
- Universal Inbox: Automatically extracts tasks and information from various sources (Emails, Slack, Notion, notes in Saner.AI, etc.)
- AI Organization: AI auto tag your notes, and sorts and prioritizes tasks based on your preferences and habits.
- AI Knowledge Assistant: Skai helps you recall and synthesize your notes. Just ask and get clear, direct answers from your notes
- AI Task Assistant: Helps you break down tasks, suggest solutions & remind you
- Intuitive Interface: Easy to learn and use, even for beginners.
- Seamless Integrations: Connect with tools like Google Drive, Slack, Notion, and more for a unified workspace
- Privacy and Security: Data is encrypted and stored securely, with user control over access and sharing setting
- A Central place: Your tasks, information, and related knowledge are all in one place – allowing for easy search and efficient execution without context switching.
Pros
- ✅ User-friendly interface designed to minimize distractions.
- ✅ Combines note-taking, task management, and AI assistance in one platform.
- ✅ Tailored features for individuals with ADHD to enhance focus and productivity.
- ✅ Free plan available with no credit card required.
Cons
- ❌ Requires internet access for full functionality.
- ❌ Some features are still in beta and may have occasional bugs.
Saner.AI Reviews
Pricing
- Free
- Starter: Monthly at $8/month, Annually at $6/month (with early user discount)
- Standard: Monthly at $16/month, Annually at $12/month (with early user discount)
Who is it suitable for?
Saner.AI is particularly well-suited for:
- Intensive knowledge workers who need to manage large amounts of information efficiently from multiple sources, such as entrepreneurs, researchers, managers, and content creators
- Individuals with ADHD or those who struggle with information organization and time management
- Anyone looking to streamline their workflow without spending too much time learning a new tool.
How to start using it?
- Visit the Saner.AI website and sign up for an account
- Explore the app’s features, starting with basic note-taking and task creation.
- Check out the 1-min tutorial here
2. Akiflow
Akiflow is a smartphone planner built to help you take control of your time. By merging your calendar and tasks into one streamlined view, Akiflow makes it easy to plan your day, stay organized
Features
- Unified calendar + task interface
- Drag-and-drop time blocking
- Quick capture from Gmail, Slack, Asana & more
- Command bar for instant task input
- Focus mode to cut distractions
Pros:
- ✅ Drag-and-drop scheduling: This is quite handy, I can just grab a task and plop it into my schedule.
- ✅ Quick capture tool: If I have a random task pops into my head, I can just jot it down
- ✅ Integrations: It plays nice with my other tools, like ClickUp, Asana, Monday, and Slack.
Cons:
- ❌ Learning curve: I’ll be honest, there’s a bit of a learning curve. There are a lot of features, which is great in the long run, but it can be a little overwhelming at first. It took me a bit to get the hang of everything.
- ❌ The UI is quite overwhelming with a lot of boxes, tasks, and features for me
- ❌ Expensive
Pricing:
- Monthly plans: $34.
- Annual plan available at $19/month
Suitable for: Individuals and teams looking for a comprehensive task management solution.
How to start: Register on the Akiflow website and choose a pricing plan.
Akiflow Reviews (source)
3. Motion
Motion is a phone planner app that automatically schedules your tasks, meetings, and projects to help you stay focused and on track. Designed for busy professionals and overwhelmed teams
Features
- AI scheduling that plans your day
- Calendar integration with Google, Outlook, and Apple
- Built-in task and project management
- Auto-rescheduling when meetings or deadlines change
- Meeting assistant with booking links and availability tracking
Pros:
- ✅ Automatically plans your day around your real schedule
- ✅ Handles rescheduling and shifting priorities
- ✅ Combines calendar, to-do list, and project planner
Cons:
- ❌ No permanent free plan – only a 7-day trial
- ❌ Expensive
- ❌ The interface can feel overwhelming
- ❌ Requires clear task input to fully benefit from automation
- ❌ Doesn’t have a chatbot interface
Pricing:
- The Individual Plan is $19 per user per month (billed annually) or $34 per user per month (billed monthly)
- Team Plan: $12 per user per month (billed annually) or $20 per user per month (billed monthly)
Suitable For:
- Busy teams looking for an AI assistant to automate scheduling, manage projects, and protect time for focused work
How to Start:
- Sign up for a free trial on the Motion website, select a suitable plan, and integrate your existing calendars and tools to begin optimizing your workflow
Motion reviews (source)
The Simple Phone Planner Apps
Todoist is a powerful and flexible phone planner that helps you stay organized wherever you are. Whether you’re juggling personal errands or managing team projects, Todoist turns your smartphone into a command center for productivity.
Features
- Intuitive task lists with due dates and priorities
- Natural language input
- Recurring tasks, sub-tasks, and sections for project breakdowns
- Mobile-first design for iOS and Android
- Seamless sync across phone, tablet, desktop, and web
- Collaboration features
Pros:
- ✅ Clean, distraction-free mobile interface
- ✅ Great for both simple and complex planning
- ✅ Natural language input feels fast and fluid
- ✅ Real-time sync between all your devices
Cons:
- ❌ Project navigation can feel a bit buried on smaller screens
- ❌ Advanced filters and views require a paid plan
- ❌ Some business users may find its features limiting
Pricing:
- Free
- Pro: $5/month per user
- Business: $8/month per user
Suitable for: Users looking for a flexible task management tool with advanced features.
Getting Started: Sign up on the Todoist website or download the app from your device’s app store.
Todoist Reviews (source)
Microsoft To Do is a clean, user-friendly task management app that works seamlessly across devices – including your phone. Whether you’re planning your day on the go or organizing your workweek at your desk, it’s a practical phone planner that keeps everything in sync.
Designed for individuals and teams, Microsoft To Do helps you create to-do lists, set reminders, and break big goals into manageable steps in
Features
- Easy-to-use task lists with due dates and reminders
- Daily “My Day” planner for focused scheduling
- Cross-device sync: mobile, desktop, and web
- Seamless integration with Microsoft 365 (Outlook, Teams, etc.)
- Shared lists for team or family collaboration
Pros:
- ✅ I really like the simple and intuitive interface, you can just open the app and type the task right away
- ✅ Integrates seamlessly with other Microsoft products (Outlook, Teams, etc.)
- ✅ You can also mark tasks as priorities, schedule them, and add due dates.
Cons:
- ❌ However, it lacks advanced features like AI. team, time tracking, calendar view
Pricing:
- Free
Suitable for: Microsoft users who need a basic to-do list app.
Getting Started: Download the app or access it through your Microsoft account
Microsoft Todo Reviews (source)
Apple Reminders is a simple yet powerful phone planner that comes pre-installed on every Apple device. Whether you’re managing work tasks, personal to-dos, or collaborative lists, Reminders syncs seamlessly across iPhone, iPad, and Mac
The app works well with Siri, lets you set reminders based on your location, and you can share lists with others. It’s a straightforward and useful tool for anyone using Apple devices to help stay organized and get things done.
Features
- Smart lists (Today, Scheduled, Flagged)
- Natural language input (“Call mom at 5pm”)
- Location-based reminders (e.g., “Remind me to pick up groceries when I leave work”)
- Recurring tasks and due dates
Pros:
- ✅ I use iPhone, and the reminder app is a simple way to add some quick tasks.
- ✅ A great thing is that the app will send you notifications on both mobile and Mac, making sure you won’t forget to do the thing while you are working at your desk.
- ✅ Talk to Siri: You can just say what you need to remember, and Siri adds it to your list.
Cons:
- ❌ Limited integrations outside the Apple ecosystem
- ❌ Not ideal for complex project management
- ❌ No native tags or calendar view
Who Should Use
- People with Apple gadgets: If you have an iPhone, iPad, or Mac, this app is already there for you to use.
- Anyone who likes keeping it simple: If you want a no-fuss way to remember your daily tasks, this app does exactly that.
Who Might Not Suit Apple Reminders:
- Advanced task managers: If you need detailed features for managing big projects, this app might be too basic.
- Large teams at work: If you’re part of a big team that needs to collaborate deeply, a more specialized tool might be better.
Pricing
- Apple Reminders is free
How to start:
- Just open the Reminders app on your iPhone or Mac and start typing. Sync automatically through iCloud when logged in with your Apple ID.
4. Google Keep
Google Keep is a lightweight phone planner and note-taking app that’s perfect for capturing quick thoughts, to-do lists, and reminders on the go.
Since it works well with other Google services like Gmail and Google Drive, you can easily access your notes and reminders on any device.
Features
- Color-coded notes and checklists
- Voice memos and image capture
- Location and time-based reminders
- Google Drive sync
- Real-time collaboration with others
Pros
- ✅ I love how it’s just there in Google Calendar. Like, I’m already looking at my schedule, and boom, there are my tasks. Super convenient.
- ✅ If I put a due date on a task, it shows up right in my schedule. It’s a great way to make sure I don’t totally space on stuff.
- ✅ It works pretty much everywhere. My phone, my tablet, my laptop…
Cons:
- ❌ It’s pretty basic. If I’ve got a really complex project with tons of moving parts and data, Google Tasks just isn’t going to cut it. It’s more for simple to-dos, not major project management.
- ❌ It doesn’t really have any AI helping me out, like suggesting due dates or prioritizing tasks.
Who Should Use Google Keep?
- Casual users: If you need a simple tool to jot down shopping lists, to-dos, or quick reminders, Google Tasks is ideal.
- Students: It can help manage homework assignments, project deadlines, and study schedules.
- Who Might Not Suit Google Keep:
- Power users: If you need advanced features like detailed project tracking, extensive tagging, or automated task workflows, Google Tasks might be too basic.
- Business teams: Teams that require collaborative features like real-time editing, task assignments, or progress tracking might find Google Tasks lacking.
Pricing
- Free
How to Start:
- Download Google Keep from the Play Store or App Store, or access it via keep.google.com and log in with your Google account.
The Phone Planner Apps with your Team
1. ClickUp
With an almost overwhelming array of features and customization options, ClickUp is a flexible Phone Planner that helps you organize tasks, projects, and schedules in one place. It’s designed for teams who want total control over their workflow.
Features
- All-in-one mobile workspace for tasks, docs, goals, and chat
- Calendar view and scheduling tools to plan your day on the go
- Task checklists, priorities, and recurring reminders
- Notifications and updates in real-time
- Integrates with Google Calendar, Slack, Outlook, Zoom, and more
Pros:
- ✅ Rich feature set packed into the phone app
- ✅ Works for solo users and teams
- ✅ Highly customizable (views, templates, automations)
- ✅ Generous free plan
Cons:
- ❌ Steeper learning curve due to extensive features
- ❌ Can feel overwhelming for new users
Pricing:
- Free plan available
- Unlimited plan: $10/month
- Business plan: $19/month
Suitable for: Teams looking for a comprehensive project management solution.
Getting Started: Register on ClickUp’s website or download the mobile app to start organizing tasks.
ClickUp Reviews (source)
Notion is an all-in-one workspace that combines notes, tasks, calendars, and databases in a highly customizable interface. As a Phone Planner, Notion gives you the flexibility to create your perfect planning system, whether you’re managing your daily schedule, setting goals, or tracking habits.
Features
- Fully customizable planner templates
- Mobile-friendly interface for planning on the go
- Calendar, to-do lists, and databases in one place
- Integration with Google Calendar via third-party tools
- Daily, weekly, and monthly planning views
- Easy collaboration and sharing
Pros:
- ✅ Extremely flexible—create any type of planner you want
- ✅ Beautiful, minimal design
- ✅ Great for visual thinkers and structured planners
- ✅ Works across devices seamlessly
- ✅ Free plan with generous features
Cons:
- ❌ Requires setup time (not plug-and-play)
- ❌ No native calendar sync—needs external integration
- ❌ Can feel overwhelming at first for new users
- ❌ Slow on mobile
Pricing:
- Free plan available, Premium plan starts at $8/month, Notion AI is $8/month additional
Suitable for:
- Users wanting a versatile productivity platform that can adapt to various needs.
Getting Started:
- Sign up on Notion’s website and explore templates or create your own workspace.
Notions reviews (source)
Conclusion: How to choose a suitable phone planner app?
The best phone planner app is whatever clicks with you. It’s like finding the right pair of jeans – what works for your friend might be a total disaster for you.
Some people are all about color-coding everything, making these intricate, beautiful schedules. Others just need a quick place to jot things down so they don’t forget. And some folks just need the bare minimum to stay on top of things.
The point is, there should be a tool out there for everyone.
My advice? Play around a bit. Download a couple, give them a try, see what feels right.
Don’t get hung up on finding “the one true app” or anything like that. That’s a recipe for stress, trust me.
The whole point isn’t about having the fanciest app in the world.
It’s about, you know, actually getting stuff done. And feeling good about it afterward. That’s the real win.
You’ve got this!
FAQs About Phone Planner Apps
1. What’s the best phone planner app for iPhone?
If you’re using an iPhone, your best phone planner apps include:
- Saner.AI – Offers note search, task reminders, and smart context features that support busy iPhone users (especially helpful if you have ADHD or manage lots of projects)
- Apple Reminder – Built-in, clean UI, integrates well with reminders and Siri
- Todoist – Popular for its elegant design and smooth task flow
- Notion – Great for team users
All of these sync across devices and support widgets for quick access from your home screen.
2. What’s the best phone planner app for Android?
Android users have a wide range of powerful phone planner options:
- Saner.AI – Works across platforms, and helps Android users stay focused by surfacing relevant tasks and notes automatically
- Google Keep – Reliable, cloud-based, and easy to sync
- Todos – Integrate with Microsoft Ecosystem
- Todoist – Clean interface
Bonus: Most Android planners support widgets, voice input, and calendar syncing out of the box.
3. What are some free phone planner apps?
Here are some phone planner apps with solid free features:
- Saner.AI – Includes intelligent reminders, context-aware note search, and ADHD-friendly design
- Google Calendar – Simple, clean, and easy to sync across devices
- Todos – Integrate with Microsoft Ecosystem
- Todoist – Clean interface
4. How do I start using a phone planner effectively?
Start small. Pick one app. Add your regular events—meetings, workouts, deadlines—and build the habit of checking it daily. As you go, layer in tasks, routines, or voice notes.
5. What’s the best phone planner for people with ADHD?
Apps like Saner.AI are built with ADHD in mind. They surface what’s relevant when it matters, reduce the need to remember everything, and help avoid context switching that causes overwhelm.
6. What’s the best phone planner app for work?
Look for tools that combine tasks, notes, and schedules in one view. Saner.AI and Todoiest are both strong contenders – ideal if your day involves juggling multiple responsibilities.
7. How do phone planner apps boost productivity?
By centralizing your schedule and reducing friction. For example, some apps can:
- Auto-suggest the best time for tasks
- Surface old notes tied to upcoming meetings
- Remind you of deadlines without you needing to check constantly
8. Do phone planner apps support voice input?
Yes, many do. Examples:
- Saner.AI: Supports voice notes and turns them into tasks
- Google Calendar: Voice input via Google Assistant
9. Which phone planner app can auto-schedule tasks?
- Saner.AI: Suggests time slots based on your workload and task importance
- Motion: Auto-time-block tasks based on your calendar
10. Best phone planner app for entrepreneurs?
Entrepreneurs need a flexible phone planner that adapts quickly. Saner.AI is a good fit if you:
- Want to offload ideas fast
- Hate rigid systems and manual setup
- Need help focusing on multiple projects
11. How do phone planners help busy managers?
Saner.AI is a good phone planner for busy manager. It acts as a second brain:
- Highlight urgent tasks
- Summarize meetings
- Prep your day with the context you need—without digging through notes
12. How can a phone planner help executives and directors?
A strong phone planner like Saner.AI simplifies complexity. You get:
- Instant recall of meetings, notes, and follow-ups
- Reminders that surface automatically
- One searchable space for high-level thinking, not busywork
13. Can phone planners help with meeting prep?
Absolutely. The right app will:
- Pull notes from past meetings
- Show unresolved action items
- Summarize what matters before you walk into the room
14. What’s the difference between phone planner apps and traditional paper planners?
Paper is static. Phone planners are dynamic:
- They remind you, not the other way around
- They integrate with other tools
- They adapt to your habits, helping you stay on track without constant upkeep
15. What’s the best phone planner for leadership roles?
Leaders don’t just need reminders—they need clarity. Saner.AI is designed for that:
- Unifies notes, tasks, and meetings
- Surfaces decisions when they matter
- Reduces mental load so you can focus on direction, not detail
Other tools like Motion or Google Calendar are solid for specific scheduling needs. But if you want an assistant-like experience in your pocket, Saner.AI brings it all together.
