Phone Planner Apps: The 9 best apps in 2025

Ever downloaded a phone planner app, convinced it would change your life, only to delete it a month later?

You’re not alone.

Do you know that 2/3 of Americans Do Not Have a Plan for Their Life?

I’ve also been there, too - fired up with hope, migrating my tasks from a different app, and thinking, This is it! This app will finally make me unstoppable.

But then, reality hits.

The app turns into another chore.
It didn't fit what I wanted; it's too complex. It didn't have a simple feature I needed

Suddenly, instead of helping, it’s just another source of frustration and wastes my hours of work

Here’s the thing: the best planner app isn’t the one with the shiniest features or the longest list of integrations. It’s the one that works for you.

Whether you’re managing back-to-back meetings, running a business, or just trying to keep life from spiraling into chaos, the right app should simplify your day, not complicate it.

So, I’ve rounded up the 9 best phone planner apps for 2025. Each one is designed to fit different workflows and needs, so you can finally find the one that feels like it’s made for you.

Let’s dive in and find your perfect match

What to look for in the best Phone Planner apps?

We each have different needs, so you should list down what you look for first. For me, I consider these factors:

- Task prioritization: Not all tasks are created equal. Your app should help you sort "must-do-now" from "maybe-tomorrow," like a smart assistant that truly gets your workflow.

- Task Reminders: Because we’re all human, and forgetting happens. Your app should nudge you with friendly (but firm) reminders.

- Connect with your notes: Your tasks live in 10 different notes. A great tool connects your notes, tasks, and thoughts into a smooth system

- Great integrations: We have tasks across apps and the right tool brings them together in one place, fast.

- Fast customer support: Let’s be honest—nobody wants spending 2 weeks to solve a tiny problem with customer support team

What are the best Phone Planner apps in 2025?

The best AI Phone Planner apps are: Saner.AI, Microsoft To-Do, Apple Reminders, Todoist, and Notion.

Type	Name	Best features
AI Assistant	Saner.AI	AI automatically set schedule, reminders
AI Assistant	Akiflow	Many integrations
AI Assistant	Motion	Auto schedule
Simplicity	Microsoft Todo	Quick task entry
Simplicity	Todoist	Simple design
Simplicity	Google Keep	Integration with Google ecosystem
Simplicity	Apple Reminder	Integration with Apple ecosystem
Work with Team	Notion	Highly customizable workspace
Work with Team	ClickUp	Comprehensive features

The AI Assistant Phone Planner Apps

1. Saner.AI

Saner.AI is an AI-powered phone planner app that helps me stay on top of my notes, emails, tasks, and calendar - just by chatting. It’s designed for people who get overwhelmed juggling too many tools. I use it to capture ideas, plan my day, and let the AI remind me what matters.

Key features

Captures everything: emails, voice notes, docs, meetings, links - even random thoughts
AI assistant (Skai): I can ask it to summarize, find info from my notes, or help plan my day
Task extractor: It pulls to-dos straight from notes and emails, then sets reminders
Smart scheduling: Blocks time automatically for focus, breaks, or habits
Cross-platform: Works on web and mobile, and connects with Gmail, Google Drive, Slack, and more
Suggests related notes as you type (really helpful for writing or research)
OCR and voice capture with support for multiple languages

What I liked

I love that I don’t need to organize everything manually - it just works
Being able to talk to it casually (“I need to send that follow-up”) and have it turn that into a task is game-changing
The interface is clean, no clutter, no tabs - everything’s in one place
It feels especially useful when my brain’s scattered - I don’t lose track of things anymore

Cons

Not ideal for large teams or project timelines — no Gantt charts or complex task dependencies.

Pricing

Free
Starter: Monthly at $8/month, Annually at $6/month (with early user discount)
Standard: Monthly at $16/month, Annually at $12/month (with early user discount)

Who is it suitable for?

Saner.AI is particularly well-suited for:

Intensive knowledge workers who need to manage large amounts of information efficiently from multiple sources, such as entrepreneurs, researchers, managers, and content creators
Individuals with ADHD or those who struggle with information organization and time management
Anyone looking to streamline their workflow without spending too much time learning a new tool

Saner.AI review

How to start using it?

Visit the Saner.AI website and sign up for an account
Explore the app's features, starting with basic note-taking and task creation.
Try out the integrated internet search functionality to streamline your workflow.

The AI Phone Planner App that works with you

Try Saner.AI for free

2. Akiflow

Akiflow is a Phone Planner app that helps me manage tasks and time in one place.

It pulls in to-dos from Gmail, Slack, Notion, and more—then lets me drag and drop them straight into my calendar. It’s fast, clean, and great for time blocking.

Key features

Task capture from over 3,000 apps (Gmail, Slack, Notion, etc.)
Drag-and-drop time blocking on calendar
Planning rituals and a focus timer built in
Calendar and meeting sync (Google, Outlook)

What I liked

I love how quick it is
I see all my tasks and meetings in one view, so I don’t overcommit
The mobile app is solid

What I disliked

It’s pricey at $34/month
No built-in habit tracking or project timelines
The onboarding could be smoother

Pricing

$34/month per user
~$19/month billed annually
7-day free trial available

Suitable for:
People who use multiple tools, love time blocking, and want a fast, AI-supported Phone Planner app to bring it all together.

How to start:
Just sign up, connect your calendar and task apps, and start planning. The AI kicks in as you go.

Akiflow Reviews (source)

3. Motion

Motion is a phone planner app that automatically schedules your tasks, meetings, and projects to help you stay focused and on track. Designed for busy professionals and overwhelmed teams

Features

- AI scheduling that plans your day
- Calendar integration with Google, Outlook, and Apple
- Built-in task and project management
- Auto-rescheduling when meetings or deadlines change
- Meeting assistant with booking links and availability tracking

Pros:

- ✅ Automatically plans your day around your real schedule
- ✅ Handles rescheduling and shifting priorities
- ✅ Combines calendar, to-do list, and project planner

Cons:

- ❌ No permanent free plan - only a 7-day trial
- ❌ Expensive
- ❌ The interface can feel overwhelming
- ❌ Requires clear task input to fully benefit from automation
- ❌ Doesn't have a chatbot interface

Pricing:

- The Individual Plan is $19 per user per month (billed annually) or $34 per user per month (billed monthly)
- Team Plan: $12 per user per month (billed annually) or $20 per user per month (billed monthly)

Suitable For:

- Busy teams looking for an AI assistant to automate scheduling, manage projects, and protect time for focused work

How to Start:

- Sign up for a free trial on the Motion website, select a suitable plan, and integrate your existing calendars and tools to begin optimizing your workflow

Motion reviews (source)

The Simple Phone Planner Apps

1. Todoist

Todoist is a powerful and flexible phone planner that helps you stay organized wherever you are. Whether you're juggling personal errands or managing team projects, Todoist turns your smartphone into a command center for productivity.

Features

- Intuitive task lists with due dates and priorities
- Natural language input
- Recurring tasks, sub-tasks, and sections for project breakdowns
- Mobile-first design for iOS and Android
- Seamless sync across phone, tablet, desktop, and web
- Collaboration features

Pros:

- ✅ Clean, distraction-free mobile interface
- ✅ Great for both simple and complex planning
- ✅ Natural language input feels fast and fluid
- ✅ Real-time sync between all your devices

Cons:

- ❌ Project navigation can feel a bit buried on smaller screens
- ❌ Advanced filters and views require a paid plan
- ❌ Some business users may find its features limiting

Pricing:

- Free
- Pro: $5/month per user
- Business: $8/month per user

Suitable for: Users looking for a flexible task management tool with advanced features.

Getting Started: Sign up on the Todoist website or download the app from your device's app store.

Todoist Reviews (source)

2. Mircosoft Todo

Microsoft To Do is a clean, user-friendly task management app that works seamlessly across devices, including your phone. Whether you're planning your day on the go or organizing your workweek at your desk, it’s a practical phone planner that keeps everything in sync.

Designed for individuals and teams, Microsoft To Do helps you create to-do lists, set reminders, and break big goals into manageable steps in

Features

- Easy-to-use task lists with due dates and reminders
- Daily “My Day” planner for focused scheduling
- Cross-device sync: mobile, desktop, and web
- Seamless integration with Microsoft 365 (Outlook, Teams, etc.)
- Shared lists for team or family collaboration

Pros:

- ✅ I really like the simple and intuitive interface, you can just open the app and type the task right away
- ✅ Integrates seamlessly with other Microsoft products (Outlook, Teams, etc.)
- ✅ You can also mark tasks as priorities, schedule them, and add due dates.

Cons:

- ❌ However, it lacks advanced features like AI. team, time tracking, calendar view

Pricing:

- Free

Suitable for: Microsoft users who need a basic to-do list app.

Getting Started: Download the app or access it through your Microsoft account

Microsoft To Do Reviews (source)

3. Apple Reminders

Apple Reminders is a simple yet powerful phone planner that comes pre-installed on every Apple device. Whether you’re managing work tasks, personal to-dos, or collaborative lists, Reminders syncs seamlessly across iPhone, iPad, and Mac

The app works well with Siri, lets you set reminders based on your location, and you can share lists with others. It's a straightforward and useful tool for anyone using Apple devices to help stay organized and get things done.

Features

- Smart lists (Today, Scheduled, Flagged)
- Natural language input ("Call mom at 5pm")
- Location-based reminders (e.g., "Remind me to pick up groceries when I leave work")
- Recurring tasks and due dates

Pros:

- ✅ I use iPhone, and the reminder app is a simple way to add some quick tasks.
- ✅ A great thing is that the app will send you notifications on both mobile and Mac, making sure you won't forget to do the thing while you are working at your desk.
- ✅ Talk to Siri: You can just say what you need to remember, and Siri adds it to your list.

Cons:

- ❌ Limited integrations outside the Apple ecosystem
- ❌ Not ideal for complex project management
- ❌ No native tags or calendar view

Who Should Use

- People with Apple gadgets: If you have an iPhone, iPad, or Mac, this app is already there for you to use.

- Anyone who likes keeping it simple: If you want a no-fuss way to remember your daily tasks, this app does exactly that.

Who Might Not Suit Apple Reminders:

- Advanced task managers: If you need detailed features for managing big projects, this app might be too basic.

- Large teams at work: If you're part of a big team that needs to collaborate deeply, a more specialized tool might be better.

Pricing

- Apple Reminders is free

How to start:

- Just open the Reminders app on your iPhone or Mac and start typing. Sync automatically through iCloud when logged in with your Apple ID.

4. Google Keep

Google Keep is a lightweight phone planner and note-taking app that’s perfect for capturing quick thoughts, to-do lists, and reminders on the go.

Since it works well with other Google services like Gmail and Google Drive, you can easily access your notes and reminders on any device.

Features

- Color-coded notes and checklists
- Voice memos and image capture
- Location and time-based reminders
- Google Drive sync
- Real-time collaboration with others

Pros

- ✅ I love how it's just there in Google Calendar. Like, I'm already looking at my schedule, and boom, there are my tasks. Super convenient.
- ✅ If I put a due date on a task, it shows up right in my schedule. It's a great way to make sure I don't totally space on stuff.
- ✅ It works pretty much everywhere. My phone, my tablet, my laptop...

Cons:

- ❌ It's pretty basic. If I've got a really complex project with tons of moving parts and data, Google Tasks just isn't going to cut it. It’s more for simple to-dos, not major project management.
- ❌ It doesn't really have any AI helping me out, like suggesting due dates or prioritizing tasks.

Who Should Use Google Keep?

- Casual users: If you need a simple tool to jot down shopping lists, to-dos, or quick reminders, Google Tasks is ideal.

- Students: It can help manage homework assignments, project deadlines, and study schedules.

Who Might Not Suit Google Keep:

- Power users: If you need advanced features like detailed project tracking, extensive tagging, or automated task workflows, Google Tasks might be too basic.

- Business teams: Teams that require collaborative features like real-time editing, task assignments, or progress tracking might find Google Tasks lacking.

Pricing

- Free

How to Start:

- Download Google Keep from the Play Store or App Store, or access it via keep.google.com and log in with your Google account.

The Phone Planner Apps with your Team

1. ClickUp

With an almost overwhelming array of features and customization options, ClickUp is a flexible Phone Planner that helps you organize tasks, projects, and schedules in one place. It's designed for teams who want total control over their workflow.

Features

- All-in-one mobile workspace for tasks, docs, goals, and chat
- Calendar view and scheduling tools to plan your day on the go
- Task checklists, priorities, and recurring reminders
- Notifications and updates in real-time
- Integrates with Google Calendar, Slack, Outlook, Zoom, and more

Pros:

- ✅ Rich feature set packed into the phone app
- ✅ Works for solo users and teams
- ✅ Highly customizable (views, templates, automations)
- ✅ Generous free plan

Cons:

- ❌ Steeper learning curve due to extensive features
- ❌ Can feel overwhelming for new users

Pricing:

- Free plan available
- Unlimited plan: $10/month
- Business plan: $19/month

Suitable for: Teams looking for a comprehensive project management solution.

Getting Started: Register on ClickUp’s website or download the mobile app to start organizing tasks.

ClickUp Reviews (source)

2. Notion

Notion is an all-in-one workspace that combines notes, tasks, calendars, and databases in a highly customizable interface. As a Phone Planner, Notion gives you the flexibility to create your perfect planning system, whether you're managing your daily schedule, setting goals, or tracking habits.

Features

- Fully customizable planner templates
- Mobile-friendly interface for planning on the go
- Calendar, to-do lists, and databases in one place
- Integration with Google Calendar via third-party tools
- Daily, weekly, and monthly planning views
- Easy collaboration and sharing

Pros:

- ✅ Extremely flexible—create any type of planner you want
- ✅ Beautiful, minimal design
- ✅ Great for visual thinkers and structured planners
- ✅ Works across devices seamlessly
- ✅ Free plan with generous features

Cons:

- ❌ Requires setup time (not plug-and-play)
- ❌ No native calendar sync—needs external integration
- ❌ Can feel overwhelming at first for new users
- ❌ Slow on mobile

Pricing:

- Free plan available, Premium plan starts at $8/month, Notion AI is $8/month additional

Suitable for:

- Users wanting a versatile productivity platform that can adapt to various needs.

Getting Started:

- Sign up on Notion's website and explore templates or create your own workspace.

Notions reviews (source)

Conclusion: How to choose a suitable phone planner app?

The best phone planner app is whatever clicks with you. It's like finding the right pair of jeans – what works for your friend might be a total disaster for you.

Some people are all about color-coding everything, making these intricate, beautiful schedules. Others just need a quick place to jot things down so they don't forget. And some folks just need the bare minimum to stay on top of things.

The point is, there should be a tool out there for everyone.

My advice? Play around a bit. Download a couple, give them a try, see what feels right.

Don't get hung up on finding "the one true app" or anything like that. That's a recipe for stress, trust me.

The whole point isn't about having the fanciest app in the world.

It’s about, you know, actually getting stuff done. And feeling good about it afterward. That’s the real win.

You’ve got this!

FAQs About Phone Planner Apps

1. What’s the best phone planner app for iPhone?

If you're using an iPhone, your best phone planner apps include:

- Saner.AI – Offers note search, task reminders, and smart context features that support busy iPhone users (especially helpful if you have ADHD or manage lots of projects)
- Apple Reminder – Built-in, clean UI, integrates well with reminders and Siri
- Todoist – Popular for its elegant design and smooth task flow
- Notion – Great for team users

All of these sync across devices and support widgets for quick access from your home screen.

2. What’s the best phone planner app for Android?

Android users have a wide range of powerful phone planner options:

- Saner.AI – Works across platforms, and helps Android users stay focused by surfacing relevant tasks and notes automatically
- Google Keep – Reliable, cloud-based, and easy to sync
- Todos – Integrate with Microsoft Ecosystem
- Todoist – Clean interface

Bonus: Most Android planners support widgets, voice input, and calendar syncing out of the box.

3. What are some free phone planner apps?

Here are some phone planner apps with solid free features:

- Saner.AI – Includes intelligent reminders, context-aware note search, and ADHD-friendly design
- Google Calendar – Simple, clean, and easy to sync across devices
- Todos – Integrate with Microsoft Ecosystem
- Todoist – Clean interface

4. How do I start using a phone planner effectively?

Start small. Pick one app. Add your regular events—meetings, workouts, deadlines—and build the habit of checking it daily. As you go, layer in tasks, routines, or voice notes.

5. What’s the best phone planner for people with ADHD?

Apps like Saner.AI are built with ADHD in mind. They surface what’s relevant when it matters, reduce the need to remember everything, and help avoid context switching that causes overwhelm.

6. What’s the best phone planner app for work?

Look for tools that combine tasks, notes, and schedules in one view. Saner.AI and Todoiest are both strong contenders - ideal if your day involves juggling multiple responsibilities.

7. How do phone planner apps boost productivity?

By centralizing your schedule and reducing friction. For example, some apps can:

- Auto-suggest the best time for tasks
- Surface old notes tied to upcoming meetings
- Remind you of deadlines without you needing to check constantly

8. Do phone planner apps support voice input?

Yes, many do. Examples:

- Saner.AI: Supports voice notes and turns them into tasks
- Google Calendar: Voice input via Google Assistant

9. Which phone planner app can auto-schedule tasks?

- Saner.AI: Suggests time slots based on your workload and task importance
- Motion: Auto-time-block tasks based on your calendar

10. Best phone planner app for entrepreneurs?

Entrepreneurs need a flexible phone planner that adapts quickly. Saner.AI is a good fit if you:

- Want to offload ideas fast
- Hate rigid systems and manual setup
- Need help focusing on multiple projects

11. How do phone planners help busy managers?

Saner.AI is a good phone planner for busy manager. It acts as a second brain:

- Highlight urgent tasks
- Summarize meetings
- Prep your day with the context you need—without digging through notes

12. How can a phone planner help executives and directors?

A strong phone planner like Saner.AI simplifies complexity. You get:

- Instant recall of meetings, notes, and follow-ups
- Reminders that surface automatically
- One searchable space for high-level thinking, not busywork

13. Can phone planners help with meeting prep?

Absolutely. The right app will:

- Pull notes from past meetings
- Show unresolved action items
- Summarize what matters before you walk into the room

14. What’s the difference between phone planner apps and traditional paper planners?

Paper is static. Phone planners are dynamic:

- They remind you, not the other way around
- They integrate with other tools
- They adapt to your habits, helping you stay on track without constant upkeep

15. What’s the best phone planner for leadership roles?

Leaders don’t just need reminders—they need clarity. Saner.AI is designed for that:

- Unifies notes, tasks, and meetings
- Surfaces decisions when they matter
- Reduces mental load so you can focus on direction, not detail

Other tools like Motion or Google Calendar are solid for specific scheduling needs. But if you want an assistant-like experience in your pocket, Saner.AI brings it all together.

Plan your life with AI and your phone

Try Saner.AI for free