As an entrepreneur, I’m always trying to squeeze more time out of my day – but sometimes, the very tools meant to help me end up being distractions.

Productivity apps are everywhere, and they promise to save us time, make us more efficient, and keep us organized. But let’s be honest—how many of us have downloaded one, only to abandon it a week later because it’s too complex or doesn’t fit our workflow?

For a while, I believed the common myth: the fewer apps you use, the better. But is that true?

It turns out, the problem isn’t the apps themselves—it’s how we use them. When chosen thoughtfully and integrated well, productivity apps can revolutionize the way you work.

The challenge lies in finding ones that actually fit your needs. Whether you want to save time, stay focused, or manage chaos, the right tool can make all the difference.

I’ve tested dozens of apps over the time—some were game-changers, while others were… well, deleted pretty quickly. Through trial and error, I’ve learned that the best apps share a few key qualities:

• They’re easy to learn.
• They solve real problems without overcomplicating things.
• And most importantly, they save time instead of wasting it.