10 Best Trello Alternatives
Looking for a better way to manage your tasks than Trello?
scattered sticky notes and half-finished to-do lists? You’re not alone. Trello’s been great, but sometimes you need something that fits your team’s way of working a bit better.
We’ve rounded up 10 alternatives that might just make your workday smoother, easier, and maybe even a little bit fun.
Whether you’re leading a small team, working solo, or just trying to keep your projects from turning into total chaos, there’s something here that might click for you.
Let’s dive in and find your perfect task management match.
What to look for in Trello Alternatives?
You can consider these factors:
- Task prioritization: Because some tasks are total VIPs and others can totally wait. You want an app that helps you figure out what needs your attention right now, not something that drowns you in an endless sea of to-dos.
- Task Reminders: We’re human. We forget stuff. Your ideal app should be like that friend who gently reminds you about important deadlines without being annoying. “Hey, remember that thing you said you’d do? Time to do it!”
- Automation: Tired of copying and pasting the same tasks every single week? A smart app should do the boring stuff for you, so you can focus on work that actually matters.
- Connect with your knowledge: Your ideas and notes are probably living in a bunch of different places right now. The right tool will help you pull all those scattered thoughts together into one smooth system.
- Great integrations: Got tasks scattered across 7 apps? The right tool brings them together in one place, fast.
- Fast customer support: A great app means help is quick, easy, and doesn’t feel like another task on your never-ending list.
10 Trello Alternatives
Saner.AI centralize your tasks & knowledge from Email, Slack, GDrive or your self-created todo. With an intuitive design, powered by best-in-class AI Assistants, it helps you get things done faster, automatically
Pros
- Universal Inbox: Automatically extracts tasks and events from various sources (Emails, Slack, Notion, notes in Saner.AI, etc.)
- AI-Powered Organization: AI sorts and prioritizes tasks based on your preferences and habits.
- Personalized AI Assistant: Helps you break down tasks, suggest solutions & remind you
- Intuitive Interface: Easy to learn and use, even for beginners.
- Knowledge Integration: Your tasks, information, and related knowledge are all in one place—allowing for easy search and efficient execution without context switching.
Cons
- Task management features are still in early stage
Pricing
- Free
- Starter: Monthly at $7.89/month, Annually at $5.89/month
- Standard: Monthly at $15.89/month, Annually at $10.89/month
Who is it suitable for?
Saner.AI is particularly well-suited for:
- Intensive knowledge workers who need to manage large amounts of information efficiently from multiple sources, such as entrepreneurs, researchers, managers, and content creators
- Individuals with ADHD or those who struggle with information organization and time management
- Anyone looking to streamline their workflow without spending too much time learning a new tool.
How to start using it?
- Visit the Saner.AI website and sign up for an account
- Explore the app’s features, starting with basic note-taking and task creation.
- Try out the integrated internet search functionality to streamline your workflow.
Your straightforward task management tool that cuts through the clutter. Unlike complex productivity systems, Todoist keeps things simple: create tasks, organize them into projects, and actually get things done.
The free version gives you core task management without overwhelming you with features. Premium users get advanced perks like custom themes and detailed productivity tracking. But for those seeking deep AI-powered task management and intelligent workflow optimization, Saner.AI offers a more advanced approach.
Pros:
- 85 integrations (you can build custom ones through API)
- Large template library
- Natural language processing
- File and product sharing across 10+ platforms
Cons:
- Doesn’t allow multiple assignees on a single task compared to other best alternative tools
- Limited view types: for example, there is no calendar view
- Some business users may find its features limiting
Pricing:
- Free
- Pro: $5/month per user
- Business: $8/month per user
Suitable for: Users looking for a flexible task management tool with advanced features.
Getting Started: Sign up on the Todoist website or download the app from your device’s app store.
For those deeply embedded in the Microsoft ecosystem, Microsoft To Do offers an integrated task management experience.
Pros:
- Integrates seamlessly with other Microsoft products (Outlook, Teams, etc.)
- Simple and intuitive interface
- Smart Suggestions feature helps prioritize tasks
Cons:
- Lacks advanced features like AI and time tracking
Pricing:
- Free
Suitable for: Microsoft users who need a basic to-do list app.
Getting Started: Download the app or access it through your Microsoft account
4. Any.do
Any.do is the no-nonsense task management app that helps you keep your daily to-dos in check. With a clean interface, it lets you quickly capture tasks, set reminders, and organize your day without overwhelming you. The free version offers basic task creation, list management, and simple reminders, while the premium version adds features like location-based alerts and cross-platform sync.
While Any.do covers the basics of task management, those seeking deeper AI-powered insights and comprehensive workflow integration might find themselves wanting more.
Pros:
- Simple and user-friendly interface
- Calendar integration for task management
- Location-based reminders
Cons:
- Limited features in the free version
- Some advanced features require a premium subscription
Pricing:
- Free plan available
- Premium plan: $7.99/month
Suitable for: Individuals looking for a straightforward task manager that integrates well with calendars.
Getting Started: Download the app or visit their website to create an account.
5. Asana
The free version offers basic board and list views, task assignments, and collaboration tools that work well for smaller teams and simpler workflows.
Asana’s drag-and-drop interface makes organizing projects intuitive, with templates that help you kick off work quickly. While it handles team communication and basic task tracking smoothly, those seeking deep AI-powered insights and intelligent task management might find themselves wanting more
Pros:
- Excellent for team collaboration
- Various project visualization options (boards, lists, timelines)
- Integrates with many third-party apps
Cons:
- Can be overwhelming for new users due to its complexity
- Premium features can be pricey
Pricing:
- Basic plan: $0
- Starter plan: $8.5 per user per month, billed annually.
- Advanced plan: $19.21 per month per user, billed annually.
Suitable for: Teams and organizations needing robust project management capabilities.
Getting Started: Create an account on Asana’s website and set up your first project.
6. TickTick
With powerful calendar integration and built-in Pomodoro timer, it’s designed for people who want serious productivity without complicated workflows.
Where TickTick shines is its robust calendar view and habit tracking – you can see your tasks and schedule in one unified space. The app seamlessly syncs across devices, making it perfect for people who jump between phone, tablet, and computer.
While TickTick offers smart features, it doesn’t offer much support with AI
Pros:
- Multiple views (list, calendar, Kanban)
- Built-in Pomodoro timer
- Habit tracking features
Cons:
- Limited third-party integrations
- Free version restricts tasks to 99
Pricing:
- Free plan available
- Premium plan: $35.99/year (billed annually)
Suitable for: Users looking for a flexible task management tool with advanced features.
How to start:
Sign up on the TickTick website or download the app from your device’s app store.
7. ClickUp
With an almost overwhelming array of features and customization options, ClickUp is designed for teams and individuals who want total control over their workflow.
Pros:
- Highly customizable with numerous features
- Integrates with over 1,000 apps
- AI-powered task management capabilities
Cons:
- Steeper learning curve due to extensive features
- Can feel overwhelming for new users
Pricing:
- Free plan available
- Unlimited plan: $10/month
- Business plan: $19/month
Suitable for: Teams looking for a comprehensive project management solution.
Getting Started: Register on ClickUp’s website or download the mobile app to start organizing tasks.
8. Things
Pros:
- Elegant and minimalist design
- Focuses on simplicity and productivity
- Great for managing projects and tasks
Cons:
- Limited platform availability (Mac and iOS only)
- Can be expensive for some users
Pricing: Paid subscription
Suitable for: Mac and iOS users who prefer a simple and elegant to-do list app
How to start: Download the Things app from the App Store
9. Akiflow
Akiflow is a daily planning tool that goes beyond simple task tracking
Pros:
- Daily planner tool that integrates with multiple tools and calendars
- Time blocking and task prioritization features
Cons:
- Can be complex for users who don’t need a full-featured daily planner
Pricing: 34$/month
Suitable for: Individuals and teams who want a comprehensive task management and time-blocking solution.
How to start: Sign up on Aki flow website and connect apps to your space
Notion is an all-in-one workspace designed to help you organize your life. Whether you’re managing tasks, taking notes, or collaborating on projects, Notion brings everything together in a clean, flexible interface. It’s perfect for teams
Pros:
- All-in-one workspace for notes, tasks, and databases
- Highly customizable layouts
- Excellent collaboration features
Cons:
- Requires setup time to tailor it as a task manager
- Can be complex for new users
Pricing:
- Free plan available, Premium plan starts at $8/month, Notion AI is $8/month additional
Suitable for: Users wanting a versatile productivity platform that can adapt to various needs.
Getting Started: Sign up on Notion’s website and explore templates or create your own workspace.
Choosing the Right Trello Alternatives
Just because everyone’s using Trello doesn’t mean it’s the right fit for you. Your task management app should feel like a buddy who gets your workflow, not another bureaucratic system weighing you down.
Imagine an app that understands your rhythm, nudges you at just the right moment, and makes organizing feel less like work and more like a creative puzzle. Some tools are rigid. Others are smart. A few are even kind of fun.
The hunt for the perfect productivity tool isn’t about finding the most popular option. It’s about discovering that magical app that clicks with your brain’s unique operating system. Maybe you need gentle reminders. Maybe you want deep insights. Maybe you just want something that is simple
Your workflow is personal. Your tool should be too.
