The 10 Best To Do List Apps in 2025
Ever downloaded a to-do list app thinking, This will finally get me organized, only to abandon it weeks later?
You’re not alone. Most of us have been there – filled with hope as we type out our tasks, convinced that this time we’ve cracked the productivity code.
But then reality sets in.
The app feels like another task to manage. It’s too complicated. It doesn’t sync properly. Or worse, it doesn’t fit the way you actually work.
Suddenly, instead of making your life easier, it’s just another layer of frustration.
Here’s the truth: the best to-do app isn’t the one with the most features. It’s the one that works for you.
Whether you’re juggling meetings, running a business, or just trying to keep track of life’s chaos, the right tool should bring clarity, not complexity.
To help you find your perfect match, I’ve rounded up the 10 best to do list apps for 2025. These apps aren’t just about ticking boxes – they’re designed in different ways to match your workflow, simplify your day, and actually help you get things done.
Let’s check them out and find the best one for you!
What to look for in a best to do list app?
You can consider these factors:
- Task prioritization: Not all tasks are created equal. Your app should help you sort “must-do-now” from “maybe-tomorrow,” like a smart assistant that truly gets your workflow.
- Task Reminders: Because we’re all human, and forgetting happens. Your app should nudge you with friendly (but firm) reminders.
- Automation: Why manually recreate recurring tasks every week? Let your app handle the repetition so you can focus on what matters.
- Connect with your notes: Your tasks live in 10 different notes. A great tool connects your notes, tasks, and thoughts into a smooth system
- Great integrations: We have tasks across apps and the right tool brings them together in one place, fast.
- Fast customer support: Let’s be honest—nobody wants contacting customer support as another task on their list.
The 10 Best To Do List Apps
Saner.AI centralize your tasks & knowledge from Email, Slack, GDrive or your self-created todo. With an intuitive design, powered by best-in-class AI Assistants, it helps you get things done faster, automatically
Pros
- Universal Inbox: Automatically extracts tasks and events from various sources (Emails, Slack, Notion, notes in Saner.AI, etc.)
- AI-Powered Organization: AI sorts and prioritizes tasks based on your preferences and habits.
- Personalized AI Assistant: Helps you break down tasks, suggest solutions & remind you
- Intuitive Interface: Easy to learn and use, even for beginners and ADHDers
- Knowledge Integration: Your tasks, information, and related knowledge are all in one place—allowing for easy search and efficient execution without context switching.
Cons
- Need internet to access all features
Pricing
- Free
- Starter: Monthly at $8/month, Annually at $6/month
- Standard: Monthly at $16/month, Annually at $12/month
Who is it suitable for?
Saner.AI is particularly well-suited for:
- Intensive knowledge workers who need to manage large amounts of information efficiently from multiple sources, such as entrepreneurs, researchers, managers, and content creators
- Individuals with ADHD or those who struggle with information organization and time management
- Anyone looking to streamline their workflow without spending too much time learning a new tool.
How to start using it?
- Visit the Saner.AI website and sign up for an account
- Explore the app’s features, starting with basic note-taking and task creation.
- Try out the integrated internet search functionality to streamline your workflow.
Todoist the go-to app for keeping your tasks under control. It’s all about simplicity. The free version gives you core task management tools, while the premium upgrade unlocks extras like custom themes, smart reminders, and email collaboration
Todoist’s natural language processing allows you to swiftly create, label, and prioritize tasks with simple commands. For those seeking deep insights and advanced AI capabilities, this may not be a ideal solution
Pros:
- 85 integrations (you can build custom ones through API)
- Large template library
- Natural language processing
- File and product sharing across 10+ platforms
Cons:
- Doesn’t allow multiple assignees on a single task compared to other best alternative tools
- Limited view types: for example, there is no calendar view
- Some business users may find its features limiting
Pricing:
- Free
- Pro: $5/month per user
- Business: $8/month per user
Suitable for: Users looking for a flexible task management tool with advanced features.
Getting Started: Sign up on the Todoist website or download the app from your device’s app store.
For those deeply embedded in the Microsoft ecosystem, Microsoft To Do offers a good task management experience. It’s simple to use – just a screen displaying all your todo, but it’s hard to connect with your notes
Pros:
- Integrates seamlessly with other Microsoft products (Outlook, Teams, etc.)
- Simple and intuitive interface
- Smart Suggestions feature helps prioritize tasks
Cons:
- Lacks advanced features like AI and time tracking
Pricing:
- Free
Suitable for: Microsoft users who need a basic to-do list app.
Getting Started: Download the app or access it through your Microsoft account
Apple Reminders is a handy app that’s built into Apple devices, making it easy to keep track of your tasks. You can use it for simple things like remembering to buy groceries or for more detailed plans like managing work projects.
The app works well with Siri, lets you set reminders based on your location, and you can share lists with others. It’s a straightforward and useful tool for anyone using Apple devices to help stay organized and get things done.
Key Features
- Works on all your Apple devices: Keep your tasks up-to-date whether you’re on your phone, tablet, or computer.
- Talk to Siri: Just say what you need to remember, and Siri adds it to your list.
- Reminders where you need them: Get a nudge about a task when you’re at the right place, like a reminder to grab milk when you’re near the grocery store.
Who Should Use
- People with Apple gadgets: If you have an iPhone, iPad, or Mac, this app is already there for you to use.
- Anyone who likes keeping it simple: If you want a no-fuss way to remember your daily tasks, this app does exactly that.
Who Might Not Suit Apple Reminders:
- Advanced task managers: If you need detailed features for managing big projects, this app might be too basic.
- Large teams at work: If you’re part of a big team that needs to collaborate deeply, a more specialized tool might be better.
Pricing
- Apple Reminders costs nothing
5. Google Keep
Google Keep offers a simple way to write down ideas, make lists, and set reminders. It’s great for people who like to keep things straightforward and organized without any hassle.
Since it works well with other Google services like Gmail and Google Drive, you can easily access your notes and reminders on any device. With Google Keep, managing your tasks is very easy.
Pros
- Organize, filter, and find your notes based on color and category
- Use images and audio files as tasks and reminders
- Works on almost any phone, tablet, or computer
Cons
- Too simple for heavy work and data
- Minimal AI support
Who Should Use Google Keep?
- Casual users: If you need a simple tool to jot down shopping lists, to-dos, or quick reminders, Google Keep is ideal.
- Students: Keep can help manage homework assignments, project deadlines, and study schedules.
- Who Might Not Suit Google Keep:
- Power users: If you need advanced features like detailed project tracking, extensive tagging, or automated task workflows, Google Keep might be too basic.
- Business teams: Teams that require collaborative features like real-time editing, task assignments, or progress tracking might find Google Keep lacking.
Pricing
- Free
6. TickTick
TickTick is a versatile task management app that helps you stay organized, productive, and on top of your to-do list. With features like task prioritization, reminders, and customizable views, TickTick lets you streamline your workflow and manage everything from simple tasks to complex projects
Pros:
- Multiple views (list, calendar, Kanban)
- Built-in Pomodoro timer
- Habit tracking features
Cons:
- Limited third-party integrations
- Free version restricts tasks to 99
Pricing:
- Free plan available
- Premium plan: $35.99/year (billed annually)
Suitable for: Users looking for a flexible task management tool with advanced features.
How to start:
Sign up on the TickTick website or download the app from your device’s app store.
7. ClickUp
With an almost overwhelming array of features and customization options, ClickUp is designed for teams and individuals who want total control over their workflow.
Pros:
- Highly customizable with numerous features
- Integrates with over 1,000 apps
- AI-powered task management capabilities
Cons:
- Steeper learning curve due to extensive features
- Can feel overwhelming for new users
Pricing:
- Free plan available
- Unlimited plan: $10/month
- Business plan: $19/month
Suitable for: Teams looking for a comprehensive project management solution.
Getting Started: Register on ClickUp’s website or download the mobile app to start organizing tasks.
8. Things
Pros:
- Elegant and minimalist design
- Focuses on simplicity and productivity
- Great for managing projects and tasks
Cons:
- Limited platform availability (Mac and iOS only)
- Can be expensive for some users
Pricing: Paid subscription
Suitable for: Mac and iOS users who prefer a simple and elegant to-do list app
How to start: Download the Things app from the App Store
9. Akiflow
Akiflow is a daily planning tool that goes beyond simple task tracking
Pros:
- Daily planner tool that integrates with multiple tools and calendars
- Time blocking and task prioritization features
Cons:
- Can be complex for users who don’t need a full-featured daily planner
Pricing: 34$/month
Suitable for: Individuals and teams who want a comprehensive task management and time-blocking solution.
How to start: Sign up on Aki flow website and connect apps to your space
Notion is an all-in-one workspace designed to help you organize your life. Whether you’re managing tasks, taking notes, or collaborating on projects, Notion brings everything together in a clean, flexible interface. It’s perfect for teams
Pros:
- All-in-one workspace for notes, tasks, and databases
- Highly customizable layouts
- Excellent collaboration features
Cons:
- Requires setup time to tailor it as a task manager
- Can be complex for new users and overkill for a simple todo list app
Pricing:
- Free plan available, Premium plan starts at $8/month, Notion AI is $8/month additional
Suitable for: Users wanting a versatile productivity platform that can adapt to various needs.
Getting Started: Sign up on Notion’s website and explore templates or create your own workspace.
Conclusion
At the end of the day, the best to do list app is the one that fits your life. Whether you’re all about color-coded schedules, quick notes, or just need something simple to keep you on track, there’s a tool for you.
Try a couple, see what sticks, and don’t stress about finding “the one.” The goal isn’t the perfect app—it’s getting things done (and feeling good about it).
You’ve got this!
FAQ
1. How do I choose the best to-do list software for me?
Start by considering your needs – are you looking for simplicity, collaboration features, or integrations with other tools you use? Test a couple of apps for a week to see which fits your workflow and feels intuitive.
2. Can a to-do list app really improve productivity?
Yes, if used effectively. A good app helps you stay organized, prioritize tasks, and reduce mental clutter, giving you more headspace to focus on what matters.
3. What’s the difference between a to-do list app and a task management app?
A to-do list app focuses on individual tasks, while task management apps often include features for project tracking, team collaboration, and timelines. If you’re managing personal tasks, a to-do list app is usually sufficient.
4. Are to-do list apps good for people with ADHD?
Some are fantastic! Look for apps with reminders, visual cues, and simple layouts. Tools like Saner.AI are popular among ADHDers for their intuitive designs and AI assistants.
5. How can I stick to using my to-do list app?
Consistency is key. Make it a habit to check your app daily, set realistic goals, and reward yourself for ticking off tasks. Over time, it becomes second nature!
