10 Best Notion Alternatives
“Notion is great… until it isn’t.”
You’ve probably felt it: the overwhelm of endless customization. The hours spent tinkering with your setup instead of actually getting things done. Or maybe, it’s the lack of speed when you’re juggling tasks on the go.
If you’ve ever found yourself wondering, “Is there something simpler, faster, or just… better for the way I work?”—you’re not alone.
Notion is powerful, but it’s not for everyone. And that’s okay.
In this post, we’ll break down 10 amazing alternatives that might just solve the headaches you’ve been wrestling with. Whether you’re looking for a tool that focuses purely on task management, offers better collaboration, or gets out of your way entirely, there’s something here for you.
Let’s dive in!
What to look for in Notion Alternatives?
You can consider these factors:
- Task prioritization: Some tasks are non-negotiable, while others can wait. Look for an app that helps you zero in on what needs attention right now—not one that buries you in an endless list of to-dos
- Task Reminders: Let’s face it, we all forget stuff. The right app should act like a friendly nudge, reminding you of deadlines without feeling like a nag. Think, “Hey, remember that thing? Time to crush it!”
- Automation: Repeating the same task setup every week? That’s a waste of your brainpower. A great app will handle the repetitive stuff, so you can focus on the work that matters.
- Connect with your knowledge: Your ideas and plans shouldn’t be scattered. The best tools connect your tasks and notes into one seamless system—no more hunting for that brilliant idea you scribbled down.
- All-in-One Connectivity: If your tasks live in seven different apps, you need a tool that pulls them together fast and efficiently. One place, less chaos.
- Fast, Reliable Support: Great apps come with great support. When something goes wrong, help should be quick, easy, and stress-free—not another headache on your to-do list.
10 Notion Alternatives
Saner.AI centralize your tasks & knowledge from Email, Slack, GDrive or your self-created todo. With an intuitive design, powered by best-in-class AI Assistants, it helps you get things done faster, automatically
Pros
- Universal Inbox: Automatically extracts tasks and events from various sources (Emails, Slack, Notion, notes in Saner.AI, etc.)
- AI-Powered Organization: AI sorts and prioritizes tasks based on your preferences and habits.
- Personalized AI Assistant: Helps you break down tasks, suggest solutions & remind you
- Intuitive Interface: Easy to learn and use, even for beginners.
- Knowledge Integration: Your tasks, information, and related knowledge are all in one place—allowing for easy search and efficient execution without context switching.
Cons
- Task management features are still in early stage
Pricing
- Free
- Starter: Monthly at $7.89/month, Annually at $5.89/month
- Standard: Monthly at $15.89/month, Annually at $10.89/month
Who is it suitable for?
Saner.AI is particularly well-suited for:
- Intensive knowledge workers who need to manage large amounts of information efficiently from multiple sources, such as entrepreneurs, researchers, managers, and content creators
- Individuals with ADHD or those who struggle with information organization and time management
- Anyone looking to streamline their workflow without spending too much time learning a new tool.
How to start using it?
- Visit the Saner.AI website and sign up for an account
- Explore the app’s features, starting with basic note-taking and task creation.
- Try out the integrated internet search functionality to streamline your workflow.
If you’re tired of overcomplicated productivity systems, Todoist might be your new best friend. It’s straightforward: create tasks, organize them into projects, and focus on actually getting things done—no fluff, no distractions.
The free version keeps it simple, offering core task management without drowning you in unnecessary features. Upgrade to premium, and you’ll unlock perks like custom themes and detailed productivity tracking.
But if you’re looking for something more advanced—like AI-powered task management and intelligent workflow optimization, todoist may fell short
Pros:
- 85 integrations (you can build custom ones through API)
- Large template library
- Natural language processing
- File and product sharing across 10+ platforms
Cons:
- Doesn’t allow multiple assignees on a single task compared to other best alternative tools
- Limited view types: for example, there is no calendar view
- Some business users may find its features limiting
Pricing:
- Free
- Pro: $5/month per user
- Business: $8/month per user
Suitable for: Users looking for a flexible task management tool with advanced features.
Getting Started: Sign up on the Todoist website or download the app from your device’s app store.
For those deeply embedded in the Microsoft ecosystem, Microsoft To Do offers an integrated task management experience.
Pros:
- Integrates seamlessly with other Microsoft products (Outlook, Teams, etc.)
- Simple and intuitive interface
- Smart Suggestions feature helps prioritize tasks
Cons:
- Lacks advanced features like AI and time tracking
Pricing:
- Free
Suitable for: Microsoft users who need a basic to-do list app.
Getting Started: Download the app or access it through your Microsoft account
4. Any.do
You can use the free version to create basic to-do lists and get simple reminders. If you pay for the premium version, you’ll also get extras like reminders that pop up based on where you are and the ability to sync your tasks across all your devices.
While Any.do does a good job with basic task management, it might not be enough if you’re looking for more advanced features like AI assistance or deep integration with other work tools.
Pros:
- Simple and user-friendly interface
- Calendar integration for task management
- Location-based reminders
Cons:
- Limited features in the free version
- Some advanced features require a premium subscription
Pricing:
- Free plan available
- Premium plan: $7.99/month
Suitable for: Individuals looking for a straightforward task manager that integrates well with calendars.
Getting Started: Download the app or visit their website to create an account.
5. Asana
Asana is the go-to tool for task management for teams worldwide. Its clean interface and collaborative features promise to bring order to the chaos of work. It’s great for organizing tasks, but we feel that it’s better suited for teams than individuals
Pros:
- Excellent for team collaboration
- Various project visualization options (boards, lists, timelines)
- Integrates with many third-party apps
Cons:
- Can be overwhelming for new users due to its complexity
- Premium features can be pricey
Pricing:
- Basic plan: $0
- Starter plan: $8.5 per user per month, billed annually.
- Advanced plan: $19.21 per month per user, billed annually.
Suitable for: Teams and organizations needing robust project management capabilities.
Getting Started: Create an account on Asana’s website and set up your first project.
6. TickTick
TickTick—a tool that promises to organize your chaos and supercharge your productivity. If you’ve used it, you know it’s packed with features: calendar views, recurring tasks, and even a built-in Pomodoro timer. Sounds great
But TickTick offers smart features, it doesn’t offer much support with AI
Pros:
- Multiple views (list, calendar, Kanban)
- Built-in Pomodoro timer
- Habit tracking features
Cons:
- Limited third-party integrations
- Free version restricts tasks to 99
Pricing:
- Free plan available
- Premium plan: $35.99/year (billed annually)
Suitable for: Users looking for a flexible task management tool with advanced features.
How to start:
Sign up on the TickTick website or download the app from your device’s app store.
7. ClickUp
ClickUp promises to revolutionize task management, offering an all-in-one platform designed to boost productivity. But there’s a catch: while its customizable features and integrations make it a powerhouse for teams, navigating its overwhelming options can be a challenge
Pros:
- Highly customizable with numerous features
- Integrates with over 1,000 apps
- AI-powered task management capabilities
Cons:
- Steeper learning curve due to extensive features
- Can feel overwhelming for new users
Pricing:
- Free plan available
- Unlimited plan: $10/month
- Business plan: $19/month
Suitable for: Teams looking for a comprehensive project management solution.
Getting Started: Register on ClickUp’s website or download the mobile app to start organizing tasks.
8. Things
Pros:
- Elegant and minimalist design
- Focuses on simplicity and productivity
- Great for managing projects and tasks
Cons:
- Limited platform availability (Mac and iOS only)
- Can be expensive for some users
Pricing: Paid subscription
Suitable for: Mac and iOS users who prefer a simple and elegant to-do list app
How to start: Download the Things app from the App Store
9. Akiflow
Akiflow is a daily planning tool that goes beyond simple task tracking
Pros:
- Daily planner tool that integrates with multiple tools and calendars
- Time blocking and task prioritization features
Cons:
- Can be complex for users who don’t need a full-featured daily planner
Pricing: 34$/month
Suitable for: Individuals and teams who want a comprehensive task management and time-blocking solution.
How to start: Sign up on Aki flow website and connect apps to your space
Trello is like a digital bulletin board where teams can work together. Think of it as putting sticky notes on a wall, but online. You create boards for your projects, add lists to break down the work (like “To Do,” “Doing,” and “Done”), and then put cards on those lists for each task. You can give tasks to different people, add due dates, and move cards around as work gets done. It’s a simple way to see who’s working on what and how projects are going.
Pros:
- Visual Kanban board style for task management
- Easy to use with a low learning curve
- Extensive Power-Ups for added functionality
Cons:
- Limited features in the free version
- Can become cluttered with complex projects
Pricing:
- Free plan available, Premium plan starts at $6/month, and $12/month
Suitable for: Teams and individuals managing multiple projects visually.
Getting Started: Sign up on Trello’s website or download the app to start creating boards.
Choosing the Right Notion Alternatives
If you’ve been stuck in the Notion rut or feel like your task management flow could use a fresh perspective, now is the perfect time to explore new possibilities.
These 10 alternatives aren’t just about switching tools—they’re about discovering a system that works for you. Whether you’re craving more simplicity, advanced features, or a completely different approach to organizing your thoughts, there’s something on this list to suit every need.
Don’t let the search for the perfect productivity tool hold you back any longer. Dive in, experiment, and see which app clicks with your workflow. The right tool could be the game-changer you’ve been waiting for to unlock your full potential.
