10 Best ClickUp Alternatives
ClickUp is great… until it isn’t.
You’ve likely been there: drowning in endless features you don’t use, configuring automations you’re not sure you need, or just staring at your task list wondering, Why is this so complicated?
It’s a fantastic tool—until it feels like it’s doing more managing you than your tasks.
If you’ve caught yourself thinking, “Isn’t there something more intuitive, less overwhelming, or just… easier for the way I work?”—you’re not alone.
ClickUp excels in many ways, but it’s not the perfect fit for everyone. And that’s perfectly fine.
In this post, we’ll explore 10 brilliant alternatives that might just be the relief you’ve been searching for. Whether you’re after streamlined task management, smoother collaboration, or a tool that feels like an effortless extension of your brain, there’s a match for you.
Let’s dive in.
What to look for in ClickUp Alternatives?
Not every app fits everyone perfectly, but here are some things to keep in mind when finding your ideal match:
- Task prioritization: Some tasks are must-dos, others can wait. Choose an app that highlights what needs your attention now—not one that overwhelms you with an endless list of to-dos.
- Task Reminders: We all forget things. The right app should give you gentle nudges, not guilt trips. Think of it as a helpful teammate saying, “Hey, it’s time to tackle this!”
- Integrated Notes: Your ideas and plans shouldn’t be scattered everywhere. The best apps tie your tasks and notes together seamlessly – so that genius ideas are always easy to find.
- One-Stop Connectivity: If your tasks are spread across multiple apps, it’s time for a tool that pulls everything together. One place, less chaos, more clarity.
- Fast, Reliable Support: When something breaks, support should be fast, helpful, and stress-free. Great tools come with great backups.
- Time-Saving Automation: Setting up the same tasks week after week? That’s a waste of brainpower. Look for an app that handles repetitive tasks so you can focus on what really matters.
10 ClickUp Alternatives
Saner.AI centralize your tasks & knowledge from Email, Slack, GDrive or your self-created todo. With an intuitive design, powered by best-in-class AI Assistants, it helps you get things done faster, automatically
Pros
- Universal Inbox: Automatically extracts tasks and events from various sources (Emails, Slack, Notion, notes in Saner.AI, etc.)
- AI-Powered Organization: AI sorts and prioritizes tasks based on your preferences and habits.
- Personalized AI Assistant: Helps you break down tasks, suggest solutions & remind you
- Intuitive Interface: Easy to learn and use, even for beginners.
- Knowledge Integration: Your tasks, information, and related knowledge are all in one place—allowing for easy search and efficient execution without context switching.
Cons
- Task management features are still in early stage
Pricing
- Free
- Starter: Monthly at $7.89/month, Annually at $5.89/month
- Standard: Monthly at $15.89/month, Annually at $10.89/month
Who is it suitable for?
Saner.AI is particularly well-suited for:
- Intensive knowledge workers who need to manage large amounts of information efficiently from multiple sources, such as entrepreneurs, researchers, managers, and content creators
- Individuals with ADHD or those who struggle with information organization and time management
- Anyone looking to streamline their workflow without spending too much time learning a new tool.
How to start using it?
- Visit the Saner.AI website and sign up for an account
- Explore the app’s features, starting with basic note-taking and task creation.
- Try out the integrated internet search functionality to streamline your workflow.
It’s refreshingly simple: jot down your tasks, sort them into projects, and get back to what really matters—doing the work. No clutter, no gimmicks.
The free version is lean and efficient, giving you the essentials. Need extras? Premium adds a touch of personalization and helpful insights.
But if you want next-level smarts—like AI that thinks with you, not for you—you might find Todoist sticks to the basics only.
Pros:
- 85 integrations (you can build custom ones through API)
- Large template library
- Natural language processing
- File and product sharing across 10+ platforms
Cons:
- Doesn’t allow multiple assignees on a single task compared to other best alternative tools
- Limited view types: for example, there is no calendar view
- Some business users may find its features limiting
Pricing:
- Free
- Pro: $5/month per user
- Business: $8/month per user
Suitable for: Users looking for a flexible task management tool with advanced features.
Getting Started: Sign up on the Todoist website or download the app from your device’s app store.
Microsoft To Do is a simple and efficient task management app designed to help you stay organized and focused. With features like task lists, reminders, and the ability to sync across devices, it’s great for keeping track of everyday tasks.
However, it’s not the best choice for complex project management—its minimalistic design can feel limiting for users with more advanced needs
Pros:
- Integrates seamlessly with other Microsoft products (Outlook, Teams, etc.)
- Simple and intuitive interface
- Smart Suggestions feature helps prioritize tasks
Cons:
- Lacks advanced features like AI and time tracking
Pricing:
- Free
Suitable for: Microsoft users who need a basic to-do list app.
Getting Started: Download the app or access it through your Microsoft account
4. Any.do
Any.do is a productivity app designed to help you stay on top of your tasks, calendar, and reminders. Its clean design and intuitive features make it a favorite for managing daily chaos, whether you’re juggling work deadlines or personal errands.
However, while it excels in simplicity, power users may find its features lacking depth compared to competitors, and its free plan feels limited for anyone needing advanced capabilities.
Pros:
- Simple and user-friendly interface
- Calendar integration for task management
- Location-based reminders
Cons:
- Limited features in the free version
- Some advanced features require a premium subscription
Pricing:
- Free plan available
- Premium plan: $7.99/month
Suitable for: Individuals looking for a straightforward task manager that integrates well with calendars.
Getting Started: Download the app or visit their website to create an account.
5. Asana
Asana is a project management tool designed to bring clarity to teamwork. It helps teams organize tasks, track progress, and stay aligned on goals. The intuitive interface and integrations make it a favorite for collaborative projects. However, Asana can feel overwhelming for smaller teams or solo users, and its advanced features may come at a steep learning curve—or cost.
Pros:
- Excellent for team collaboration
- Various project visualization options (boards, lists, timelines)
- Integrates with many third-party apps
Cons:
- Can be overwhelming for new users due to its complexity
- Premium features can be pricey
Pricing:
- Basic plan: $0
- Starter plan: $8.5 per user per month, billed annually.
- Advanced plan: $19.21 per month per user, billed annually.
Suitable for: Teams and organizations needing robust project management capabilities.
Getting Started: Create an account on Asana’s website and set up your first project.
6. TickTick
TickTick is a versatile task management app that helps you stay organized across your personal and professional life. It offers a variety of features like to-do lists, reminders, and a built-in calendar, making it easy to keep track of everything in one place.
However, some users may find its interface a bit overwhelming at first. Additionally, the free version has some limitations, like fewer customization options and fewer integrations and it doesn’t offer much support with AI
Pros:
- Multiple views (list, calendar, Kanban)
- Built-in Pomodoro timer
- Habit tracking features
Cons:
- Limited third-party integrations
- Free version restricts tasks to 99
Pricing:
- Free plan available
- Premium plan: $35.99/year (billed annually)
Suitable for: Users looking for a flexible task management tool with advanced features.
How to start:
Sign up on the TickTick website or download the app from your device’s app store.
7. Notion
Notion is a versatile workspace where you can write, plan, and organize in a single place. It’s known for its flexibility, allowing users to create everything from simple to-do lists to complex databases. Whether you’re a solo planner or part of a team, it adapts to your needs.
However, its steep learning curve and the overwhelming number of customization options can make it tricky for beginners or ADHDer.
Pros:
- All-in-one workspace for notes, tasks, and databases
- Highly customizable layouts
- Excellent collaboration features
Cons:
- Requires setup time to tailor it as a task manager
- Can be complex for new users
Pricing:
- Free plan available
- Premium plan starts at $8/month,
- Notion AI is $8/month additional
Suitable for: Users wanting a versatile productivity platform that can adapt to various needs.
Getting Started: Sign up on Notion’s website and explore templates or create your own workspace.
8. Things
Pros:
- Elegant and minimalist design
- Focuses on simplicity and productivity
- Great for managing projects and tasks
Cons:
- Limited platform availability (Mac and iOS only)
- Can be expensive for some users
Pricing: Paid subscription
Suitable for: Mac and iOS users who prefer a simple and elegant to-do list app
How to start: Download the Things app from the App Store
9. Akiflow
Akiflow is a daily planning tool that goes beyond simple task tracking
Pros:
- Daily planner tool that integrates with multiple tools and calendars
- Time blocking and task prioritization features
Cons:
- Can be complex for users who don’t need a full-featured daily planner
Pricing: 34$/month
Suitable for: Individuals and teams who want a comprehensive task management and time-blocking solution.
How to start: Sign up on Aki flow website and connect apps to your space
Trello is a popular tool for organizing tasks and projects, offering a visually intuitive board and card system. It’s great for keeping track of to-dos, collaborating with teams, and visualizing workflows, all with an easy drag-and-drop interface.
However, as simple as it is, Trello can feel limiting for more complex projects.
Pros:
- Visual Kanban board style for task management
- Easy to use with a low learning curve
- Extensive Power-Ups for added functionality
Cons:
- Limited features in the free version
- Can become cluttered with complex projects
Pricing:
- Free plan available, Premium plan starts at $6/month, and $12/month
Suitable for: Teams and individuals managing multiple projects visually.
Getting Started: Sign up on Trello’s website or download the app to start creating boards.
Choosing the Right ClickUp Alternatives
If you’ve been feeling stuck with ClickUp or think your task management could use a fresh approach, now’s a great time to explore some new options.
These 10 alternatives aren’t just about changing tools—they’re about finding a system that actually works for you.
Whether you’re looking for something simpler, need more advanced features, or want to try a completely different way of organizing your thoughts, there’s something here for everyone.
Don’t let the search for the right tool hold you back. Take a look, experiment, and see which one feels like a good fit for your workflow. The right tool could be just what you need to help you work more effectively.
