10 Best Asana Alternatives
Looking for a better way to manage your tasks than Asana?
We’ve come a long way from jotting “Call Jack” on a napkin. Today, apps like Asana promise to organize your life in style.
But what if it’s not quite your thing? Maybe you’re dreaming of something less “project management for teams” and more “fits-my-life perfectly.” Or perhaps you want a task manager that doesn’t feel like prepping for a board meeting every time you open it.
Whatever your style—minimalist, power assistant, or someone who just needs help remembering to drink water—there are tools out there designed for you.
Let’s explore 10 of the best task management tools to help you stay organized, focused, and (dare we say it) a little less stressed.
Let’s dive in!
What to look for in Asana Alternatives?
You can consider these factors:
- Task prioritization: Not all tasks are created equal. Your app should help you sort “must-do-now” from “maybe-tomorrow,” like a smart assistant that truly gets your workflow.
- Task Reminders: Because we’re all human, and forgetting happens. Your app should nudge you with friendly (but firm) reminders.
- Automation: Why manually recreate recurring tasks every week? Let your app handle the repetition so you can focus on what matters.
- Connect with your knowledge: Your ideas live in 10 different apps. A great tool connects your notes, tasks, and thoughts into a smooth system that just works.
- Great integrations: Got tasks scattered across seven apps? The right tool brings them together in one place, fast.
- Fast customer support: Let’s be honest—nobody has time to turn solving a support issue into another task on their list.
10 Asana Alternatives
Saner.AI centralize your tasks & knowledge from Email, Slack, GDrive or your self-created todo. With an intuitive design, powered by best-in-class AI Assistants, it helps you get things done faster, automatically
Pros
- Universal Inbox: Automatically extracts tasks and events from various sources (Emails, Slack, Notion, notes in Saner.AI, etc.)
- AI-Powered Organization: AI sorts and prioritizes tasks based on your preferences and habits.
- Personalized AI Assistant: Helps you break down tasks, suggest solutions & remind you
- Intuitive Interface: Easy to learn and use, even for beginners.
- Knowledge Integration: Your tasks, information, and related knowledge are all in one place—allowing for easy search and efficient execution without context switching.
Cons
- Task management features are still in early stage
Pricing
- Free
- Starter: Monthly at $7.89/month, Annually at $5.89/month
- Standard: Monthly at $15.89/month, Annually at $10.89/month
Who is it suitable for?
Saner.AI is particularly well-suited for:
- Intensive knowledge workers who need to manage large amounts of information efficiently from multiple sources, such as entrepreneurs, researchers, managers, and content creators
- Individuals with ADHD or those who struggle with information organization and time management
- Anyone looking to streamline their workflow without spending too much time learning a new tool.
How to start using it?
- Visit the Saner.AI website and sign up for an account
- Explore the app’s features, starting with basic note-taking and task creation.
- Try out the integrated internet search functionality to streamline your workflow.
Todoist the go-to app for keeping your tasks under control without pulling your hair out. It’s all about simplicity. The free version gives you core task management tools, while the premium upgrade unlocks extras like custom themes, smart reminders, and email collaboration
Todoist’s natural language processing allows you to swiftly create, label, and prioritize tasks with simple commands. For those seeking deep insights and advanced AI capabilities, that’s where Saner.AI comes in. Perfect for anyone ready to upgrade from a “to-do” to a “to-done!
Pros:
- 85 integrations (you can build custom ones through API)
- Large template library
- Natural language processing
- File and product sharing across 10+ platforms
Cons:
- Doesn’t allow multiple assignees on a single task compared to other best alternative tools
- Limited view types: for example, there is no calendar view
- Some business users may find its features limiting
Pricing:
- Free
- Pro: $5/month per user
- Business: $8/month per user
Suitable for: Users looking for a flexible task management tool with advanced features.
Getting Started: Sign up on the Todoist website or download the app from your device’s app store.
For those deeply embedded in the Microsoft ecosystem, Microsoft To Do offers an integrated task management experience.
Pros:
- Integrates seamlessly with other Microsoft products (Outlook, Teams, etc.)
- Simple and intuitive interface
- Smart Suggestions feature helps prioritize tasks
Cons:
- Lacks advanced features like AI and time tracking
Pricing:
- Free
Suitable for: Microsoft users who need a basic to-do list app.
Getting Started: Download the app or access it through your Microsoft account
4. Any.do
Any.do offer a clean use interface for users
Pros:
- Simple and user-friendly interface
- Calendar integration for task management
- Location-based reminders
Cons:
- Limited features in the free version
- Some advanced features require a premium subscription
Pricing:
- Free plan available
- Premium plan: $7.99/month
Suitable for: Individuals looking for a straightforward task manager that integrates well with calendars.
Getting Started: Download the app or visit their website to create an account.
5. Trello
Trello is a visual collaboration tool that helps teams organize and manage projects efficiently. With its intuitive boards, lists, and cards system, you can track tasks, set deadlines, assign team members, and customize workflows.
Pros:
- Visual Kanban board style for task management
- Easy to use with a low learning curve
- Extensive Power-Ups for added functionality
Cons:
- Limited features in the free version
- Can become cluttered with complex projects
Pricing:
- Free plan available
- Standard Class: $6/month
- Premium: $12.5/month
Suitable for: Teams and individuals managing multiple projects visually.
Getting Started: Sign up on Trello’s website or download the app to start creating boards.
6. TickTick
TickTick is a versatile task management app that helps you stay organized, productive, and on top of your to-do list. With features like task prioritization, reminders, and customizable views, TickTick lets you streamline your workflow and manage everything from simple tasks to complex projects—all in one place.
Pros:
- Multiple views (list, calendar, Kanban)
- Built-in Pomodoro timer
- Habit tracking features
Cons:
- Limited third-party integrations
- Free version restricts tasks to 99
Pricing:
- Free plan available
- Premium plan: $35.99/year (billed annually)
Suitable for: Users looking for a flexible task management tool with advanced features.
How to start:
Sign up on the TickTick website or download the app from your device’s app store.
7. ClickUp
With an almost overwhelming array of features and customization options, ClickUp is designed for teams and individuals who want total control over their workflow.
Pros:
- Highly customizable with numerous features
- Integrates with over 1,000 apps
- AI-powered task management capabilities
Cons:
- Steeper learning curve due to extensive features
- Can feel overwhelming for new users
Pricing:
- Free plan available
- Unlimited plan: $10/month
- Business plan: $19/month
Suitable for: Teams looking for a comprehensive project management solution.
Getting Started: Register on ClickUp’s website or download the mobile app to start organizing tasks.
8. Things
Pros:
- Elegant and minimalist design
- Focuses on simplicity and productivity
- Great for managing projects and tasks
Cons:
- Limited platform availability (Mac and iOS only)
- Can be expensive for some users
Pricing: Paid subscription
Suitable for: Mac and iOS users who prefer a simple and elegant to-do list app
How to start: Download the Things app from the App Store
9. Akiflow
Akiflow is a daily planning tool that goes beyond simple task tracking
Pros:
- Daily planner tool that integrates with multiple tools and calendars
- Time blocking and task prioritization features
Cons:
- Can be complex for users who don’t need a full-featured daily planner
Pricing: 34$/month
Suitable for: Individuals and teams who want a comprehensive task management and time-blocking solution.
How to start: Sign up on Aki flow website and connect apps to your space
Notion is an all-in-one workspace designed to help you organize your life. Whether you’re managing tasks, taking notes, or collaborating on projects, Notion brings everything together in a clean, flexible interface. It’s perfect for teams
Pros:
- All-in-one workspace for notes, tasks, and databases
- Highly customizable layouts
- Excellent collaboration features
Cons:
- Requires setup time to tailor it as a task manager
- Can be complex for new users
Pricing:
- Free plan available, Premium plan starts at $8/month, Notion AI is $8/month additional
Suitable for: Users wanting a versatile productivity platform that can adapt to various needs.
Getting Started: Sign up on Notion’s website and explore templates or create your own workspace.
Choosing the Right Asana Alternatives
Just because everyone’s rocking Asana doesn’t mean it’s your perfect fit.
Think about it: Your task manager should be like your brain’s personal assistant. Maybe you want an app that gently taps your shoulder, “Hey, don’t forget that thing!” instead of one that screams, “YOU’RE LATE!” Maybe you need something that actually gets you—smart, intuitive, maybe even a little quirky.
The app market is flooded with tools: Some slide into your workflow like a well-fitted glove. Others has AI like your assistants. And some… well, some are just plain fun to use.
Why settle for something that feels like a chore when you could have something that feels like a game?
Take a weekend. Play around with new apps. Find the one that makes work feel less like… well, work.
Ditch the default.
