10 Best Akiflow Alternatives
Akiflow is great… until it isn’t.
If you’ve tried it, you know the appeal: a sleek task and calendar manager that simplifies planning and time-blocking. But for some—especially ADHDers—it can fall short.
Its rigid structure may not offer the flexibility you need to adapt to your workflow. Managing tasks across multiple calendars and platforms can quickly feel overwhelming, creating more chaos than clarity. And the learning curve? It’s there, requiring time and patience that you might not have when you’re already feeling stretched thin.
If you’ve ever thought, “I need a tool that adapts to me, not the other way around,” you’re not alone.
Akiflow excels in simplicity and focus, but it’s not the perfect fit for everyone. And that’s okay.
In this post, we’ll explore 10 alternatives – tools that might better align with your needs, whether you’re looking for ADHD-friendly features, greater customization, or a solution that keeps up with the speed of your day.
Let’s dive in!
What to look for in Akiflow Alternatives?
Not every app will work the same way for everyone, but here are some key things to consider when searching for your perfect match:
- Task prioritization: Some tasks are urgent, others can wait. Look for an app that helps you focus on what’s important right now, not one that drowns you in a never-ending to-do list.
- Friendly Reminders: Everyone forgets things sometimes. The right app should give you gentle nudges when needed, like a helpful friend saying, “Hey, don’t forget this—it’s time to crush it!
- Integrated Notes & Tasks: Your ideas and tasks shouldn’t be scattered. The best apps keep your tasks and notes together, so everything you need is in one spot. No more searching for that genius thought you jotted down.
- Everything in One Place: If you’re juggling tasks across a bunch of different apps, it’s time to simplify. Find a tool that brings everything together, cutting out the chaos.
- Fast Support: When things go wrong, getting help shouldn’t be another problem to solve. Great apps come with fast, reliable support to keep things running smoothly.
- Time-Saving Automation: If you’re setting up the same tasks over and over, that’s a sign the app could do more for you. A good one takes care of the repetitive stuff, freeing you up for the work that really matters.
Top 10 Akiflow Alternatives
Saner.AI centralize your tasks & knowledge from Email, Slack, GDrive or your self-created todo. With an intuitive design, powered by best-in-class AI Assistants, it helps you get things done faster, automatically
Pros
- Universal Inbox: Automatically extracts tasks and events from various sources (Emails, Slack, Notion, notes in Saner.AI, etc.)
- AI-Powered Organization: AI sorts and prioritizes tasks based on your preferences and habits.
- Personalized AI Assistant: Helps you break down tasks, suggest solutions & remind you
- Intuitive Interface: Easy to learn and use, even for beginners.
- Knowledge Integration: Your tasks, notes, and related knowledge are all in one place—allowing for easy search and efficient execution without context switching.
Cons
- Need to have internet to access all features
Pricing
- Free
- Starter: Monthly at $8/month, Annually at $6/month (Price for early users)
- Standard: Monthly at $16/month, Annually at $12/month (Price for early users)
Who is it suitable for?
Saner.AI is particularly well-suited for:
- Intensive knowledge workers who need to manage large amounts of information efficiently from multiple sources, such as entrepreneurs, researchers, managers, and content creators
- Individuals with ADHD or those who struggle with information organization and time management
- Anyone looking to streamline their workflow without spending too much time learning a new tool.
How to start using it?
- Visit the Saner.AI website and sign up for an account
- Explore the app’s features, starting with basic note-taking and task creation.
- Try out the integrated internet search functionality to streamline your workflow.
If all you want is a no-fuss way to stay on top of your tasks, Todoist might be just what you’re looking for. It’s simple: jot down your tasks, sort them into projects, and get back to actually doing the work.
The free version is perfect if you’re all about the basics. It covers task management without tossing a hundred confusing features at you.
Now, if you’re dreaming of a high-tech tool with AI-driven task suggestions or smart workflow automation, Todoist might not tick all the boxes.
Pros:
- 85 integrations (you can build custom ones through API)
- Large template library
- Natural language processing
- File and product sharing across 10+ platforms
Cons:
- Doesn’t allow multiple assignees on a single task compared to other best alternative tools
- Limited view types: for example, there is no calendar view
- Some business users may find its features limiting
Pricing:
- Free
- Pro: $5/month per user
- Business: $8/month per user
Suitable for: Users looking for a flexible task management tool with advanced features.
Getting Started: Sign up on the Todoist website or download the app from your device’s app store.
Microsoft To Do is a simple and efficient task management app designed to help you stay organized and focused. With features like task lists, reminders, and the ability to sync across devices, it’s great for keeping track of everyday tasks.
However, it’s not the best choice for complex project management—its minimalistic design can feel limiting for users with more advanced needs
Pros:
- Integrates seamlessly with other Microsoft products (Outlook, Teams, etc.)
- Simple and intuitive interface
- Smart Suggestions feature helps prioritize tasks
Cons:
- Lacks advanced features like AI and time tracking
Pricing:
- Free
Suitable for: Microsoft users who need a basic to-do list app.
Getting Started: Download the app or access it through your Microsoft account
Any.do is a simple app that keeps your daily to-dos in order without overcomplicating things. Its clean and easy-to-use design makes it a breeze to jot down tasks, set reminders, and plan your day. The free version has basic task creation, lists, and reminders.
That said, while Any.do nails the essentials, it might not be the best fit if you’re after advanced AI-driven insights or deep workflow integrations.
Pros:
- Simple and user-friendly interface
- Calendar integration for task management
- Location-based reminders
Cons:
- Limited features in the free version
- Some advanced features require a premium subscription
Pricing:
- Free plan available
- Premium plan: $7.99/month
Suitable for: Individuals looking for a straightforward task manager that integrates well with calendars.
Getting Started: Download the app or visit their website to create an account.
5. Asana
Asana is a favorite among teams everywhere for managing tasks and keeping things on track.
With its simple design and handy collaboration tools, it helps turn workplace chaos into something much more manageable. While it’s fantastic for organizing tasks, it really shines when used by teams rather than solo users.
Pros:
- Excellent for team collaboration
- Various project visualization options (boards, lists, timelines)
- Integrates with many third-party apps
Cons:
- Can be overwhelming for new users due to its complexity
- Premium features can be pricey
Pricing:
- Basic plan: $0
- Starter plan: $8.5 per user per month, billed annually.
- Advanced plan: $19.21 per month per user, billed annually.
Suitable for: Teams and organizations needing robust project management capabilities.
Getting Started: Create an account on Asana’s website and set up your first project.
6. TickTick
TickTick is like your personal assistant for taming the chaos and staying on top of everything. If you’ve tried it, you’ve probably noticed how feature-packed it is – calendar views to plan your days, recurring tasks to keep things running smoothly, and even a built-in Pomodoro timer to help you focus. Pretty handy
But here’s the catch: while TickTick has plenty of tools to help you get organized, it doesn’t really lean into the whole AI thing. If you’re hoping for smart, AI-powered suggestions or automation, you might not find what you’re looking for.
Pros:
- Multiple views (list, calendar, Kanban)
- Built-in Pomodoro timer
- Habit tracking features
Cons:
- Limited third-party integrations
- Free version restricts tasks to 99
Pricing:
- Free plan available
- Premium plan: $35.99/year (billed annually)
Suitable for: Users looking for a flexible task management tool with advanced features.
How to start:
Sign up on the TickTick website or download the app from your device’s app store.
Notion is a versatile workspace where you can write, plan, and organize in a single place. It’s known for its flexibility, allowing users to create everything from simple to-do lists to complex databases. Whether you’re a solo planner or part of a team, it adapts to your needs.
However, its steep learning curve and the overwhelming number of customization options can make it tricky for beginners or ADHDer.
Pros:
- All-in-one workspace for notes, tasks, and databases
- Highly customizable layouts
- Excellent collaboration features
Cons:
- Requires setup time to tailor it as a task manager
- Can be complex for new users
Pricing:
- Free plan available
- Premium plan starts at $8/month,
- Notion AI is $8/month additional
Suitable for: Users wanting a versatile productivity platform that can adapt to various needs.
Getting Started: Sign up on Notion’s website and explore templates or create your own workspace.
8. Things
Pros:
- Elegant and minimalist design
- Focuses on simplicity and productivity
- Great for managing projects and tasks
Cons:
- Limited platform availability (Mac and iOS only)
- Can be expensive for some users
Pricing: Paid subscription
Suitable for: Mac and iOS users who prefer a simple and elegant to-do list app
How to start: Download the Things app from the App Store
Motion is a daily planning tool that goes beyond simple task tracking by integrating AI-driven scheduling, project management, and calendar features into a single platform.
Pros:
- Motion automatically organizes your tasks and meetings, optimizing your daily schedule
- It offers tools for managing projects and tasks
- Available on desktop, iOS, and Android.
Cons:
- Pricing: At $34 per month for individual users on a monthly plan, Motion may be considered expensive compared to other productivity tools.
- Learning Curve: New users might find it challenging to fully utilize Motion’s features without investing time in learning the system.
Pricing:
- Individual Plan: $34 per month (monthly billing) or $19 per month (annual billing).
- Team Plan: $20 per user per month (monthly billing) or $12 per user per month (annual billing)
Suitable for: Individuals and teams seeking an AI-driven, all-in-one solution for task management, scheduling, and project planning.
How to start:
Sign up on the Motion website, choose a suitable plan, and connect your calendars and task management tools to begin
Trello is a popular tool for organizing tasks and projects, offering a visually intuitive board and card system. It’s great for keeping track of to-dos, collaborating with teams, and visualizing workflows, all with an easy drag-and-drop interface.
However, as simple as it is, Trello can feel limiting for more complex projects.
Pros:
- Visual Kanban board style for task management
- Easy to use with a low learning curve
- Extensive Power-Ups for added functionality
Cons:
- Limited features in the free version
- Can become cluttered with complex projects
Pricing:
- Free plan available, Premium plan starts at $6/month, and $12/month
Suitable for: Teams and individuals managing multiple projects visually.
Getting Started: Sign up on Trello’s website or download the app to start creating boards.
Choosing the Right Akiflow Alternatives 💡
Feeling like your workflow in Akiflow has hit a wall? Maybe it’s not quite keeping up with your needs or you’re struggling with limited customization options, a lack of robust integrations, or feeling boxed in by its task-focused approach. If that sounds familiar, it might be time to explore new ways of managing your productivity.
These 10 alternatives aren’t just about ditching Akiflow – they’re about finding a system that fits your unique way of working. Whether you’re looking for more flexibility, deeper integration with your favorite tools, or even a completely different philosophy for managing your time and tasks, there’s an option here for you.
Experiment, see what clicks, and find something that makes managing your life easier, not harder.
